Payroll & HR executive

Definite Managements India; Pune District; On-site; INR 300,000 - 450,000; Full time

Job summary

Definite Managements India Pvt. Ltd. in Pune is seeking a Payroll & HR Executive to handle end-to-end payroll processing and HR operations. You will manage salary structures, apply statutory deductions, and ensure accurate payroll for monthly cycles.

The role requires understanding of PF, ESIC, PT, MLWF, TDS, and payroll reconciliation, with a focus on compliance and data confidentiality. Prior experience in payroll consulting is an advantage.

Qualifications

• Minimum 1 year of relevant experience in Payroll, HR Operations, Payroll Processing, HR & Payroll Consultancy, or Statutory Compliance.
• Experience in salary processing, salary structure, PF/ESIC/PT/MLWF/TDS, payroll reconciliation and statutory compliance is added advantage.

Responsibilities

• Manage and process monthly payroll for employees accurately and within defined timelines.
• Understand and prepare employee salary structures, including Basic, HRA, allowances, reimbursements, deductions and other components.
• Calculate gross salary, net salary, CTC, earnings, and deductions.
• Process new joiners, exits, salary revisions, increments, arrears, incentives, bonuses, and other payroll changes.
• Verify attendance, leave, overtime, LOP, and other payroll inputs before processing salaries.

Skills

Payroll Processing

HR Operations

Salary Structure

CTC Calculation

Salary Calculation

Payroll Management

PF calculations

ESIC calculations

PT knowledge

MLWF

TDS understanding

Statutory Compliance

Attendance & Leave

MS Excel

Employee Query Handling

Payroll Documentation

HR Documentation

Payroll Reconciliation

Payroll Confidentiality

Education

Any Graduate

HR/Commerce/Accounting/Finance background preferred

Tools

MS Excel

Job description

Role & responsibilities

Key Responsibilities

Payroll Processing

• Manage and process monthly payroll for employees accurately and within defined timelines.
• Understand and prepare employee salary structures, including Basic Salary, HRA, allowances, reimbursements, deductions, and other components.
• Calculate gross salary, net salary, CTC, earnings, and deductions accurately.
• Process new joiners, exits, salary revisions, increments, arrears, incentives, bonuses, and other payroll changes.
• Verify attendance, leave, overtime, loss of pay (LOP), and other payroll inputs before processing salaries.
• Prepare monthly payroll sheets and salary statements.
• Identify and resolve payroll discrepancies and employee salary-related queries.

Statutory Deductions & Payroll Compliance

• Calculate and process statutory deductions and contributions accurately.
• Have practical knowledge of Provident Fund (PF) calculations and related payroll requirements.
• Handle ESIC calculations, employee/employer contributions, and applicable payroll requirements.
• Calculate Professional Tax (PT) as applicable.
• Calculate and process Maharashtra Labour Welfare Fund (MLWF) deductions and contributions.
• Understand applicable TDS on salary and assist with payroll-related tax calculations.
• Handle other applicable statutory deductions and payroll compliance requirements.
• Ensure payroll calculations are aligned with applicable labour and statutory regulations.
• Coordinate for preparation and submission of applicable statutory returns and challans.

Salary Structure & Calculations

• Develop and understand employee salary structures and CTC breakups.
• Calculate Basic, HRA, special allowances, statutory contributions, deductions, and net take-home salary.
• Calculate employer contributions and employee deductions accurately.
• Handle salary revisions, promotions, increments, arrears, and retroactive payroll adjustments.
• Understand the impact of PF, ESIC, PT, MLWF, TDS, LOP, and other deductions on employee salary.
• Verify payroll calculations before final salary processing.

HR Operations

• Maintain accurate and updated employee master data and personnel records.
• Manage employee joining and exit documentation.
• Prepare and maintain appointment letters, salary revision letters, experience letters, relieving letters, and other HR documents.
• Maintain employee attendance, leave, and payroll-related records.
• Coordinate with employees regarding salary, attendance, leave, deductions, and other HR-related queries.
• Support onboarding and exit formalities.
• Maintain employee files and ensure proper documentation.

Payroll Reports & Documentation

• Prepare monthly payroll reports, salary sheets, deduction reports, and management reports.
• Maintain payroll registers and employee salary records.
• Prepare PF, ESIC, PT, MLWF, TDS, and other statutory working sheets as applicable.
• Maintain accurate documentation for payroll processing and statutory compliance.
• Reconcile payroll data and identify discrepancies before finalization.
• Maintain payroll records in an organized and confidential manner.

Client / Employee Coordination

• Handle payroll and HR-related queries professionally.
• Explain salary structures, deductions, and payroll calculations to employees/clients when required.
• Coordinate with clients and internal teams for payroll inputs and statutory requirements.
• Follow up for attendance, employee data, salary changes, and other payroll inputs.
• Ensure timely completion of payroll activities and deliverables.

Required Skills

• Strong practical knowledge of Payroll Processing and HR Operations.
• Good understanding of salary structure and CTC calculation.
• Strong knowledge of payroll calculations, including:
• Basic Salary
• HRA
• Allowances
• Gross Salary
• Net Salary
• Employer Contributions
• Employee Deductions
• LOP / Attendance-based deductions
• Practical knowledge of PF calculations and compliance.
• Practical knowledge of ESIC calculations and compliance.
• Knowledge of Professional Tax (PT).
• Knowledge of Maharashtra Labour Welfare Fund (MLWF).
• Basic to good knowledge of salary TDS calculations.
• Knowledge of applicable labour laws and statutory payroll compliance will be preferred.
• Strong knowledge of MS Excel and ability to work with payroll data.
• Good numerical and analytical skills.
• Strong attention to detail and accuracy.
• Good verbal and written communication skills.
• Ability to maintain confidentiality of employee and payroll information.

Preferred Candidate Profile

• We are looking for someone who is:
• Detail-oriented and highly accurate with numbers.
• Comfortable working with large volumes of payroll data.
• Strong in salary calculations and statutory deductions.
• Familiar with practical payroll processing rather than only theoretical knowledge.
• Comfortable working on Excel and payroll-related software.
• Able to independently verify payroll calculations.
• Good at identifying and resolving payroll discrepancies.
• Professional while handling employee and client queries.
• Capable of working under strict payroll deadlines.
• Willing to learn and stay updated on payroll and statutory compliance requirements.
• Responsible for maintaining confidentiality of salary and employee information.

Experience

• Minimum 1 year of relevant experience in Payroll, HR Operations, Payroll Processing, HR & Payroll Consultancy, or Statutory Compliance is preferred.
• Candidates with practical experience in salary processing, salary structure preparation, PF, ESIC, PT, MLWF, TDS, payroll reconciliation, and statutory compliance will have an added advantage.
• Education
• UG: Any Graduate
• Preference may be given to candidates with an educational background in HR, Commerce, Accounting, Finance, Business Administration, or related fields.
• Employment Details
• Employment Type: Full Time, Permanent
• Role: Payroll & HR Executive
• Department: Payroll & HR Operations
• Industry: Management Consulting / HR, Payroll & Compliance Services
• Experience: 1+ Year
• Location: KP Square, Mohan Nagar, Chinchwad, Pune
• Why Join Definite Managements India Pvt. Ltd.?
• Opportunity to work with a growing HR, Payroll, Labour Law & Statutory Compliance consulting organization.
• Gain practical exposure to end-to-end payroll processing and HR operations.
• Opportunity to work on PF, ESIC, PT, MLWF, TDS, payroll calculations, and statutory compliance.
• Exposure to payroll and HR requirements of businesses across different industries.
• Professional and collaborative work environment.
• Continuous learning and skill-development opportunities.
• Career growth based on performance and responsibility.
• Supportive leadership and team-oriented culture.

Key Skills

• Payroll Processing | HR Operations | Salary Structure | CTC Calculation | Salary Calculation | Payroll Management | PF | ESIC | Professional Tax (PT) | MLWF | TDS | Statutory Compliance | Payroll Reconciliation | Attendance & Leave Management | MS Excel | Employee Query Handling | Payroll Documentation | HR Documentation | Payroll Compliance