Payroll Associate

Apex Group Ltd (UK Branch); Pune District; On-site; INR 300,000 - 420,000; Full time

Job summary

Apex Group is seeking a dedicated Payroll Processing specialist to manage end-to-end payroll for our workforce with accuracy and timeliness. You will collaborate with HR, Finance, and Operations to validate inputs and ensure proper deductions and settlements.

Key emphasis on statutory compliance (PF/ESI/PT/Income Tax), maintaining accurate employee data in HRMS, and supporting audits while safeguarding confidential information.

Qualifications

• Process monthly payroll with accuracy and within defined timelines.
• Ensure timely deductions, filings, and remittances for PF/ESI/PT/Income Tax.
• Maintain accurate employee master data in HRMS/payroll systems.

Responsibilities

• Process monthly payroll for all employees with 100% accuracy and within defined timelines.
• Validate attendance, leaves, overtime, allowances, and inputs for payroll.
• Prepare salary slips, payroll registers, and bank upload files.
• Coordinate with HR, Finance and Operations for inputs and reconciliations.
• Support statutory audits with data and clarifications.

Skills

Payroll processing

Statutory compliance

Data management

Audit support

Job description

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Key Responsibilities

Payroll Processing (Core Responsibility)

• Process monthly payroll for all employees with 100% accuracy and within defined timelines.
• Validate attendance, leave, overtime, LOP, shift allowances, and incentive inputs.
• Ensure correct calculation of earnings, deductions, reimbursements, arrears, and final settlements.
• Coordinate with HR, Finance, and Operations to collect and verify all payroll-related inputs.
• Perform pre- and post-payroll audits to identify variances or errors.
• Prepare and release salary slips, payroll registers, and bank upload files.

Statutory Compliance (High Emphasis)

• Ensure timely and accurate statutory deductions, filings, and remittances for PF (EPF), ESI, Professional Tax, Labour Welfare Fund, and Income Tax (TDS).
• Generate and submit statutory returns including ECR, ESIC challans, PT returns, etc.
• Maintain compliance with Shops & Establishment Act, Payment of Wages Act, Minimum Wages, Bonus Act, and other applicable labour laws.
• Keep track of changes in statutory regulations and implement necessary updates in payroll systems.
• Support statutory audits, internal audits, and vendor audits by providing required data and clarifications.

Employee Data & Records Management

• Maintain accurate employee master data in HRMS/payroll systems.
• Process employee onboarding, exits, and life cycle changes (increments, transfers, promotions).
• Manage documentation for payroll and compliance in an organized and secure manner.
• Handle confidential information with utmost discretion.

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.