Order Processing Executive

Amar Equipments; Navi Mumbai; On-site; INR 300,000 - 600,000; Full time

Job summary

Amar Equipments in Navi Mumbai is seeking an order processing and sales coordination professional. You will review customer Purchase Orders, coordinate with internal teams, and prepare Proforma Invoices and other commercial documents.

The role requires exposure to GST, Incoterms, and ERP systems, with strong MS Office skills. You will maintain accurate records in Excel and generate weekly status reports while ensuring timely delivery and customer satisfaction.

Qualifications

• Graduate with minimum 2 years' experience in order processing, sales coordination or commercial operations.
• Experience in an engineering company is preferred.
• Proficiency in MS Office; familiarity with ERP software and documentation processes.

Responsibilities

• Review and process customer Purchase Orders.
• Verify pricing, payment terms, delivery schedules, and follow-up on drawings; manage advance and balance payments.
• Create sales orders in the ERP system.
• Prepare commercial documents such as Proforma Invoices.
• Resolve order discrepancies and communicate with customers promptly.
• Maintain accurate order records in Excel and generate weekly status reports.

Skills

Excellent communication

Organizational skills

Time management

Prioritization

Problem-solving

Customer-focused

Work under pressure

Education

Graduate

Tools

MS Office

Excel

Word

Outlook

ERP software

Job description

Candidate Criteria

Education

• Graduate.

Experience

• Minimum 2 years of experience in order processing, sales coordination or commercial operations.
• Experience in engineering company is preferred.

Technical Skills

• Proficiency in MS Office (Excel, Word, Outlook).
• Experience with ERP software.
• Understanding of Purchase Orders (POs), Proforma Invoices, Tax Invoices, Delivery Challans, and E-way Bills.
• Basic knowledge of GST, Incoterms (EXW, FCA, FOB, CIF, etc.), and logistics processes.
• Ability to prepare Sales Orders and coordinate documentation.

Key Responsibilities

• Review and process customer Purchase Orders.
• Verify pricing, payment terms, delivery schedules, Drawing follow-up, advance payment & balance payment.
• Create sales orders in the ERP system.
• Prepare commercial documents such as Proforma Invoices.
• Resolve order commercial discrepancies and communicate with customers promptly.
• Maintain accurate order records in Excel and generate weekly status reports.

Essential Skills

• Excellent verbal and written communication.
• Good organizational and time management skills.
• Ability to prioritize multiple orders simultaneously.
• Problem-solving and coordination abilities.
• Customer-focused approach.
• Ability to work under pressure and meet deadlines.