Operations & Productions Manager

SHUBHARAMBH PRODUCTIONS (P) LIMITED; Bengaluru; On-site; INR 1,000,000 - 1,800,000; Full time

Job summary

SHUBHARAMBH PRODUCTIONS (P) LIMITED is seeking a Production & Operations Manager to oversee complete event production planning, technical execution, and on-ground management. The role requires handling multiple projects, coordinating with design teams, and ensuring flawless show delivery from concept to completion.

Responsibilities cover planning, budgeting, vendor management, venue coordination, and on-site leadership of diverse crews, with a focus on safety, quality, and timely delivery for

Qualifications

• The candidate has strong knowledge of event production, fabrication, and technical systems.
• Experience in budgeting, procurement, and on-ground execution is essential.
• Ability to manage multiple projects with tight timelines and overnight installations.

Responsibilities

• Brief Analysis & Production Planning: convert briefs into feasible production plans and roadmaps.
• Technical Planning: develop layouts, feasibility checks, and coordinate with design teams.
• Fabrication & Event Infrastructure: supervise fabrication of stages, booths, and branding elements.
• Costing, Budgeting & Procurement: prepare budgets, source quotations, and optimize costs.
• Venue Knowledge & Coordination: recce venues and assess loading, rigging, and capacity.
• Technical Coordination: manage LED walls, sound, lighting, and show control.
• Event Logistics: plan transportation, warehousing, and equipment scheduling.
• Event Execution: lead on-ground production and supervise crews to ensure readiness.
• Show Flow & Cue Management: prepare schedules, cue sheets, and running orders.
• Innovation & Trends: stay updated and implement new production techniques.
• Post-Event Responsibilities: dismantling, vendor closures, and reports.

Skills

Event production

Budgeting

Vendor management

Project management

Team leadership

Job description

Job Description – Production & Operations Manager

Role Overview

The role is responsible for the complete planning, technical execution, and production management of events.

The role demands comprehensive knowledge of event production, fabrication, technical systems, materials, venue, procurement, budgeting and on-ground execution. The individual must independently evaluate production requirements, recommend technical solutions, prepare execution plans, and lead production decisions without depending on vendors for technical guidance or execution strategy.

The ideal candidate should be capable of managing multiple projects simultaneously, working under tight timelines, and handling overnight installations and event setups whenever required.

# Key Responsibilities

Brief Analysis & Production Planning

• Understand briefs and translate concepts into technically feasible production plans.
• Prepare detailed production requirement checklists and execution roadmaps.
• Prepare detailed production schedules, setup timelines, dismantling plans, and execution milestones.
• Plan production requirements proactively while anticipating operational challenges and technical constraints.

Technical Planning

• Possess complete technical knowledge of event production, including staging, trussing, rigging, LED systems, lighting, audio, video, power distribution, electrical planning, structures, fabrication techniques, branding systems, and event infrastructure.
• Prepare technical layouts covering stage positioning, LED placement, cable routing, power distribution, branding locations, audience flow, backstage operations, and engagement zones.
• Conduct technical feasibility & checks before production begins.
• Work closely with the design team to ensure concepts are practical, structurally sound, cost-effective, and executable.

Fabrication & Event Infrastructure

• Plan, supervise, and execute fabrication of stages, backdrops, exhibition booths, kiosks, experiential installations, any other branding structures, and décor elements.
• Recommend appropriate production materials, finishes, fabrication methods, and structural solutions.
• Ensure fabrication quality, safety, durability, and finishing standards throughout production.

Costing, Budgeting & Procurement

• Prepare detailed production cost estimates and budgets.
• Source quotations, negotiate commercial terms, and optimize costs while maintaining quality.
• Identify and procure all materials, rentals, technical equipment, fabrication requirements, branding elements, décor, furniture and event infrastructure.
• Maintain complete ownership of production procurement from planning through delivery.
• Develop and manage a reliable network of fabrication, AV, lighting, sound, printing, logistics, décor, venue, rental, and technical vendors.
• Evaluate vendors based on capability, pricing, quality, and delivery timelines.
• Monitor vendor performance and ensure timely execution of deliverables.
• Direct vendors based on internal production plans rather than relying on vendor recommendations.

Venue Knowledge & Coordination

• Possess strong knowledge of corporate venues, hotels, convention centres, exhibition spaces, outdoor venues, and event infrastructure.
• Conduct venue recce to assess loading access, rigging points, ceiling heights, electrical capacity, staging feasibility, backstage movement, emergency exits, and technical infrastructure.
• Recommend production methodologies best suited for each venue.

Technical Coordination

• Coordinate all technical production including LED walls, projection systems, sound reinforcement, lighting rigs, presentation systems, networking requirements, show control, and electrical distribution.
• Conduct technical rehearsals, cue-to-cue testing, presentation testing, sound checks, and equipment validation before show time.

Event Logistics

• Plan transportation, warehousing, dispatch schedules, loading, unloading, installation, and movement of production materials and technical equipment.
• Coordinate manpower deployment and equipment scheduling for efficient event setup.

Event Execution

• Lead complete on-ground production and technical execution.
• Supervise fabrication teams, technicians, electricians, AV engineers, riggers, carpenters, installers, logistics personnel, and production crew.
• Ensure all production, branding, and technical elements are installed and operational before event commencement.
• Resolve technical and operational issues in real time during setup and live events.

Show Flow & Cue Management

• Prepare detailed production schedules, show flow documents, cue sheets, technical running orders, and execution timelines.
• Coordinate closely with client servicing, creative, design, and technical teams to ensure seamless event delivery.
• Ensure every production activity is pre-planned with clearly defined responsibilities and execution timelines.

Innovation & knowledge on trends

• Stay updated on new production technologies, fabrication techniques, experiential formats, materials, equipment, and industry trends.
• Recommend innovative production solutions that improve efficiency, quality, and audience experience.
• Ensure compliance with venue regulations, safety standards, structural guidelines, and operational best practices.
• Identify production risks in advance and implement contingency plans to ensure uninterrupted execution.

Post-Event Responsibilities

• Supervise dismantling, material recovery, venue clearance, and return of hired equipment.
• Complete vendor closures and production reconciliations.
• Prepare post-event reports, operational reviews, and recommendations for process improvements.