Operations Manager

Ajay Enterprises; Mumbai; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Ajay Enterprises is seeking an operations leader to collaborate with senior management on strategic plans and implement policies to improve efficiency. The role involves leading logistics, warehouse staff, and pharmacists, and ensuring smooth operations across departments.

You will drive risk management, improve customer satisfaction, and maintain strict compliance with regulatory requirements while engaging with hospitals and partner clinics to grow the business.

Qualifications

• Experience in operations management across logistics, warehousing, and healthcare-related services.
• Ability to lead cross-functional teams and foster accountability and continuous improvement.
• Strong communication and stakeholder management skills.

Responsibilities

• Develop and implement business strategies with senior management.
• Lead and manage operations staff including logistics, warehouse, and pharmacists.
• Address quality issues, facilitate inter-department collaboration, and maintain attention to detail.
• Identify operational risks and implement mitigation strategies for business continuity.
• Drive customer satisfaction by resolving issues and ensuring service levels.
• Ensure compliance with laws, regulations, and patient support policies.
• Conduct regular hospital visits to strengthen relationships and identify opportunities.

Skills

Strategic planning

Team leadership

Process optimization

Budgeting

Risk management

Quality control

Tools

MS Excel

MIS reporting

Job description

Role & responsibilities

1. Strategic Planning:

Collaborate with senior management to develop and implement business strategies.

Contribute to the development of operational policies and procedures.

Identify and implement process improvements to enhance efficiency and productivity.

Analyse operational processes and systems to identify areas for optimization.

2. Team Management

Lead and manage a team of operations staff including logistics professionals, warehouse staff, pharmacists. Provide guidance, support, and training including fostering of positive and collaborative work environment, promoting a culture of accountability and continuous improvement

Allocate resources effectively to meet operational objectives

Monitor and manage budgets to ensure financial targets are met

3. Communication

Address and resolve quality issues in a timely manner

Facilitate communication and collaboration between different departments

Attention to detail, must be mindful of even the little details of an assignment

Serve as primary point of contact when there are customer issues

4. Risk Management:

Identify and assess operational risks.

Develop and implement strategies to mitigate risks and ensure business continuity.

5. Customer Satisfaction

Communicate customer issues with operations team and devise ways of improving the customer experience, including resolving problems and complaints

Ensuring best service levels to customers in terms of Fulfilment of orders, returns, grievances, settlements

Manage relationships with key operations vendors

6. Compliance

Execute an efficient operating model with streamlined business processes, work instructions, and technology.

Comply with all laws, regulations and policies that govern the conduct of activities related to Patient Support Programs.

Regular MIS or reports

7. Sales & Hospital Visits

• Conduct regular visits to hospitals, clinics, and partner pharmacies to strengthen relationships and identify new business opportunities.
• Support and coordinate with the sales team to achieve monthly and quarterly revenue targets.
• Engage with doctors, hospital administrators, and procurement teams to understand requirements and ensure timely service delivery.
• Identify opportunities to upsell/cross-sell services to existing hospital and institutional accounts.
• Gather field-level market intelligence and customer feedback during hospital visits and share insights with management.
• Coordinate with hospitals on patient support program enrolments, order fulfilment, and issue resolution during site visits.