Operations Executive

Hungry Bird It Consulting Services; NTR, Visakhapatnam, Guntur District; On-site; INR 210,000 - 320,000; Full time

Job summary

Hungry Bird IT Consulting Services Pvt Ltd!!!, based in Vijayawada, is hiring an Office Executive Operations & Administration to manage daily office operations in a FMCG environment. The role requires 1+ years of experience and a full-time, in-office work arrangement.

You will coordinate with sales, warehouse, accounts, customers, distributors and logistics teams, oversee order processing, dispatches, invoices, and MIS reporting, while ensuring smooth admin workflows and accurate documentation.

Qualifications

• We are looking for an organized and responsible Office Executive to manage day-to-day office operations, order processing, dispatches, payment follow-ups, documentation, and administrative activities.
• The role involves coordination with sales, warehouse, accounts, customers, distributors, and logistics teams.
• Freshers with good communication and computer skills may also be considered.

Responsibilities

• Coordinate daily dispatches, order processing, packing, and deliveries
• Coordinate with the warehouse team for order preparation and dispatch.
• Maintain records of dispatched, pending, and delivered orders.
• Follow up with customers/distributors regarding orders and requirements.
• Follow up on outstanding payments and maintain payment records.
• Coordinate with sales officers regarding orders, collections, and customer requirements.
• Prepare invoices, delivery documents, and operational documents.
• Prepare and maintain daily MIS reports for orders, dispatches, collections, and pending activities.
• Coordinate with transporters/courier/logistics partners for timely deliveries.
• Maintain proper filing, documentation, and company records.
• Coordinate with accounts, sales, warehouse, and management teams.
• Handle other office administration and operational activities assigned by management.

Skills

Good communication

Coordination

Follow-up

Organizational skills

MS Excel

MS Word

Billing & Invoicing

Order processing

Dispatch processes

Documentation

Attention to detail

Job description

Hello Candidates,

Greetings from Hungry Bird IT Consulting Services Pvt Ltd!!!

We are currently hiring Office Executive Operations & Administration for one of our client.

Job Title: Office Executive Operations & Administration

Industry: FMCG

Location: Vijayawada

Experience: 1+yrs

Employment Type: Full-Time

Work Mode: Work from Office

Job Summary:

We are looking for an organized and responsible Office Executive to manage day-to-day office operations, order processing, dispatches, payment follow-ups, documentation, and administrative activities. The role involves coordination with sales, warehouse, accounts, customers, distributors, and logistics teams.

Key Responsibilities

• Coordinate daily dispatches, order processing, packing, and deliveries
• Coordinate with the warehouse team for order preparation and dispatch.
• Maintain records of dispatched, pending, and delivered orders.
• Follow up with customers/distributors regarding orders and requirements.
• Follow up on outstanding payments and maintain payment records.
• Coordinate with sales officers regarding orders, collections, and customer requirements.
• Prepare invoices, delivery documents, and operational documents.
• Prepare and maintain daily MIS reports for orders, dispatches, collections, and pending activities.
• Coordinate with transporters/courier/logistics partners for timely deliveries.
• Maintain proper filing, documentation, and company records.
• Coordinate with accounts, sales, warehouse, and management teams.
• Handle other office administration and operational activities assigned by management.

Required Skills

• Good communication, coordination, follow-up, and organizational skills.
• Basic knowledge of MS Excel and MS Word.
• Knowledge of billing, invoicing, order processing, and dispatch processes.
• Ability to multitask, work independently, and take responsibility.
• Good attention to detail
• Experience in Office Administration, Operations, FMCG, or Distribution is preferred.
• Freshers with good communication and computer skills may also be considered.