Operations Co-ordinator

V.Group; Chennai; On-site; INR 420,000 - 680,000; Full time

Job summary

V.Group in Chennai, India is seeking an Operations Coordinator to manage service attendance planning for onboard vessels and coordinate with service partners, agents and owners. The role includes updating position lists, arranging services as needed, and maintaining orderly admin records.

You will support daily, weekly and monthly schedules, process purchase orders, issue work instructions and invoices, and keep project and consultant data current.

Qualifications

• Proficient in Microsoft Excel and data management.
• Good communication and teamwork abilities.
• Experience with databases or admin systems is useful.
• Experience in shipping/ship management industry is advantageous.

Responsibilities

• Organise & coordinate with other V.Ships Offices / Owners / Managers in getting the latest position list of vessels and updating them regularly.
• Arrange service as and when required for client.
• Develop and maintain well organized filing system for operations that permits easy reference and prompt retrieval of information.
• Remain aware, update and control daily, weekly and monthly schedules to line Manager.
• Purchase Order requests and follow up, raising and issuing of Work Instructions, Invoices.
• Maintain housekeeping of projects and consultants details in database ensuring accurate, up-to-date admin and invoicing records.
• To perform ad hoc tasks as directed by the line manager.

Skills

Microsoft Excel

Team player

Communication skills

Database knowledge

Job description

Job Description:

Location Country

India

Work Location

Chennai

Who are V?

As a global leader in ship management and marine services, we add value to a vessel’s operations. Operating around the clock and around the world, V. gives every client the quality and efficiency they need in every sector. Covering crew management and recruitment, quality ship management and technical services, together with supporting management and commercial services, V. has an unrivalled industry knowledge with performance assured. Our values, We Care, We Collaborate, We Challenge, We are Consistent, We Commit and Deliver, are at the heart of everything we do and they support our strategy of Investing in Talent. We are always interested in making contact with talented individuals - people who will demonstrate our values and deliver great service, for internal and external stakeholders.

Overall Purpose of The Job

Operations Coordinator is responsible in coordinating the service attendance for on-board vessels, liaising with service partners , agents / owners / managers where necessary and reporting back to line Manager. To provide out of office support when required (this will be based on seniority).

Key Responsibilities And Tasks

Assist in planning of vessel attendance for service

• Organise & coordinate with other V.Ships Offices / Owners / Managers in getting the latest position list of vessels and updating them regularly.
• Arrange service as & when required for client .
• Develop and maintain well organized filing system for operations that permits easy reference and prompt retrieval of information.
• Remain aware, update and control daily, weekly and monthly schedules to line Manager.
• Purchase Order requests and follow up, raising and issuing of Work Instructions, Invoices.
• Maintain housekeeping of projects and consultants details in database ensuring accurate, up to date admin and invoicing records
• To perform ad hoc tasks as directed by the line manager

What can I expect in return?

V. Group can offer you a market leading salary and benefits package, in addition to significant opportunities for career growth and personal development. This a great opportunity to join a true leader in the maritime sector - a company that has exciting plans for future growth.

Essential

• Microsoft Excel
• Be a team player with good communication skills
• Database Competency / knowledge will be useful
• Any previous experience with shipping industry will be useful