Work Flow Specialist

Tekskills; Mumbai; Hybrid; INR 350,000 - 700,000; Full time

Job summary

Tekskills in Mumbai, India, seeks an Onboarding Specialist to ensure a smooth, engaging onboarding for new hires. You will coordinate Welcome emails, start dates, orientation, and Day 1 letters, serving as the key liaison between hiring managers, recruiters and new employees for a seamless transition.

Requirements include 3–6 years in candidate onboarding (US onboarding preferred), experience with HRIS (Workday, SAP SuccessFactors, BambooHR), and strong interpersonal, communication, and MS

Qualifications

• 3–6 years of candidate onboarding experience.
• Experience with HRIS systems (Workday, SAP SuccessFactors, BambooHR) is a plus.

Responsibilities

• Serve as primary point of contact for new hires during onboarding.
• Coordinate pre-boarding, first-day logistics and orientation.
• Select background check and drug test packages by job code/location.
• Schedule start dates and update candidate profiles in HR systems.
• Send day 1 instructions to candidates, managers and recruiters.
• Collaborate with recruiters and hiring managers to ensure smooth onboarding.
• Maintain onboarding records and support global onboarding programs.

Skills

Interpersonal skills

Attention to detail

Multitasking

Customer service

MS Office proficiency

Education

Bachelor's degree in HR/Business Admin

Tools

Workday

SAP SuccessFactors

BambooHR

Job description

Job Summary: The Onboarding Specialist is responsible for ensuring a smooth and engaging onboarding experience for new hires. This role coordinates all aspects of the onboarding process, from Welcome email, contingency launch and monitoring, establishing start date, scheduling Orientation and Day 1 letter. The specialist serves as the key liaison between hiring managers, recruiter and new employees to ensure a seamless transition into the organization.

Key Responsibilities:

• Act as the primary point of contact for new hires during the onboarding phase, answer‑ing questions and guiding them through the process
• Point of contact for all candidates in Pre‑hire stage - Coordinate end-to-end onboarding processes, including pre‑boarding, first‑day logistics and orientation
• Select appropriate background check package based on job code, location, etc.
• Order appropriate drug tests based on job code, location, etc.
• Check BG and DT results, basis provide clearance.
• Schedule start date and select appropriate onboarding event in My Learning
• Update candidate profile in Workday Ready for Hire
• Send day 1 email to candidate, hiring manager and recruiter with instructions on where to Report, badging, I-9, Orientation, etc.
• Collaborate with Talent Acquisition Advisor (Recruiter), Hiring Manager, and business units to ensure smooth onboarding.
• Maintain accurate onboarding records in HR systems and update checklists, trackers, and reports as needed.
• Support global/regional onboarding programs and initiatives as applicable.

Qualifications:
Education: Bachelors degree in human resources, Business Administration, or related field (preferred).

Experience:

• 3-6 years of experience in candidate onboarding (preferably US onboarding but any international onboarding experience is required)
• Experience with HRIS systems (e.g., Workday, SAP SuccessFactors, BambooHR) is a plus.

Skills:

• Strong interpersonal and communication skills.
• High attention to detail and organizational skills.
• Ability to multitask and manage priorities in a fast‑paced environment.
• Customer service-oriented with a positive, professional attitude.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).

Preferred Qualifications:

• Experience in a shared services or global business services (GBS) environment.
• Familiarity with onboarding automation tools or platforms.
• Understanding of US employment laws and compliance