Officer

AH International Private Limited; Jaipur; On-site; INR 500,000 - 700,000; Full time

Job summary

AH International Private Limited in Jaipur is seeking a Purchase Officer to manage sourcing, negotiations, and procurement to obtain best prices while ensuring quality and timely delivery.

The role requires coordination across stores, production, finance and logistics, maintaining vendor data, and preparing POs and MIS reports. 2–5 years experience in purchasing is preferred.

A Bachelor’s degree in Commerce/Business or SCM and ERP experience are advantageous for success in this role.

Qualifications

• Bachelor's degree in Commerce / Business Administration / Supply Chain / Engineering.
• Professional certification in Procurement or SCM is an added advantage.

Responsibilities

• Procurement & Vendor Management: identify, evaluate and develop reliable vendors.
• Prepare Purchase Orders (POs) and ensure accuracy as per approval matrix.
• Coordinate with stores, production, finance, and logistics teams; ensure proper documentation.
• Track order status and resolve supply-related issues; monitor budgets and savings.

Skills

Procurement processes

Vendor negotiation

Inventory control

ERP/HRMS systems

Education

Bachelor's degree (Commerce/BA/SCM/Engineering)

Procurement/SCM certification

Tools

SAP

KEKA

Job description

Job Purpose

The Purchase Officer is responsible for sourcing, negotiating, and procuring materials, goods, and services at the best possible prices while ensuring quality, timely delivery, and compliance with company policies.

Job Title: Purchase Officer

Department: Procurement

Reporting To: Purchase Manager

Location: Vaishali Nagar, Jaipur

Employment Type: Full-time

Key Responsibilities

• Procurement & Vendor Management
  • Identify, evaluate, and develop reliable vendors and suppliers
  • Obtain quotations, compare prices, negotiate terms, and finalize orders
  • Prepare Purchase Orders (POs) and ensure accuracy as per approval matrix
  • Maintain vendor master data and rate contracts
• Order Management & Coordination
  • Follow up with suppliers to ensure timely delivery of materials
  • Coordinate with stores, production, finance, and logistics teams
  • Ensure proper documentation including PO, GRN, invoices, and delivery challans
  • Track order status and resolve supply-related issues
• Cost Control & Compliance
  • Ensure procurement within approved budgets
  • Monitor price trends and recommend cost-saving initiatives
  • Ensure adherence to company procurement policies and SOPs
  • Support audits by providing procurement records and reports
• Inventory & Reporting
  • Assist in inventory planning to avoid stock-outs or overstocking
  • Prepare MIS reports on purchase activities, vendor performance, and savings
  • Reconcile vendor bills with finance for timely payments

Skills & Competencies

Technical Skills

• Knowledge of procurement processes and supply chain practices
• Vendor negotiation and cost analysis skills
• Understanding of inventory control and documentation
• Working knowledge of ERP/HRMS systems (SAP, KEKA, etc.)

Behavioral Competencies

• Strong communication and negotiation skills
• Attention to detail and accuracy
• Problem-solving and decision-making ability
• Ability to work under pressure and meet deadlines

Educational Qualification

• Bachelor’s degree in Commerce / Business Administration / Supply Chain / Engineering
• Professional certification in Procurement or SCM is an added advantage

Experience

2–5 years of experience in purchasing or procurement role