Office Operations Manager

IndieFolio; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

IndieFolio in Mumbai is seeking an Office Operations & Employee Engagement Manager to oversee workplace operations and drive employee engagement initiatives. The role involves managing day-to-day office administration, coordinating events, and supporting strategic projects.

The ideal candidate should have a Bachelor’s degree, 3-4 years of relevant experience, and strong communication skills. Proficiency in Microsoft Office is essential. The position offers an opportunity to contribute to a vibrant workplace culture.

Qualifications

• 3-4 years of experience in office management, operations, or related role.
• Demonstrated experience in vendor management and employee engagement initiatives.
• Prior exposure to project coordination is an advantage.

Responsibilities

• Manage day‑to‑day office administration and operations.
• Plan and execute employee engagement initiatives and events.
• Support leadership‑driven projects across business functions.

Skills

Strong written and verbal communication

Proficiency in Microsoft Excel

Proficiency in PowerPoint

Excellent organizational abilities

Multitasking abilities

Stakeholder management

Vendor management experience

Education

Bachelor's degree from a recognised university

Job description

IndieFolio Network is a curated marketplace of top-notch creative talent wherein we enable marketing, product, and creative teams to work with freelance talent and scale creative operations, on‑demand. Our mission is to challenge traditional employment by offering independent professionals a new way.

Overview

A leading global enterprise technology company is looking to hire an Office Operations & Employee Engagement Manager to oversee workplace operations, drive employee engagement initiatives, manage vendors, and support cross‑functional business projects.

Experience Required

• Bachelor's degree (any discipline) from a recognised university — mandatory.
• 3–4 years of experience in office management, operations, executive support, or a related coordination role.
• Demonstrated experience in vendor management, event execution, or employee engagement activities.
• Prior exposure to cross‑functional or strategic project coordination is an advantage.

Key Responsibilities

Office Operations

• Manage day‑to‑day office administration and workplace operations
• Coordinate facilities, office supplies, documentation, and employee support requirements
• Oversee travel, accommodation, and logistics for internal stakeholders and visitors

Employee Engagement

• Plan and execute employee engagement initiatives, celebrations, town halls, and team‑building activities
• Manage end‑to‑end event planning, vendor coordination, and communications
• Track participation and engagement metrics
• Contribute to building a positive and inclusive workplace culture
• Identify, onboard, and manage vendors across facilities, events, travel, and office services
• Negotiate commercials and monitor service quality
• Coordinate invoicing and payment processes
• Maintain vendor performance and renewal records

Strategic Project Coordination

• Support leadership‑driven projects across business functions
• Create project plans, track milestones, and coordinate stakeholders
• Provide regular updates and ensure timely execution of deliverables

Key Skills

• Strong written and verbal communication
• Proficiency in Microsoft Excel and PowerPoint
• Excellent organizational and multitasking abilities
• Stakeholder and vendor management experience
• Ability to handle confidential information with discretion