Office Manager

Merkle Italia; Mumbai Suburban; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Dentsu Aegis Network Ltd. is seeking an experienced Office Operations & Facilities Manager to oversee all aspects of the agency’s Mumbai office. You will manage seating plans, moves, vendor relations, and office services while ensuring a professional environment that reflects the Dentsu brand.

You will also support HR/IT needs and assist senior leadership as required. Ideal candidates will coordinate with Real Estate, maintain business continuity, and manage budgets with Finance input.

Qualifications

• Experience managing office operations and facilities in a corporate setting.
• Ability to coordinate moves, seating plans and IT liaison.
• Strong vendor management and budget adherence.

Responsibilities

• Office Space Management - Plans all seating charts and any needed employee moves or department moves.
• Manages all office moves and liaises between employees, managers and IT in coordinating moves.
• Assists Real Estate and Facilities Manager with all aspects of office build-outs and renovations.
• Maintains relationships and serves as liaison with key facilities and administration contacts including landlords, subtenants, architects, sublessor, contractors, life-safety contractors, etc
• Maintains the Office’s Business Continuity Plan
• Office Management Purchasing – responsible for supplies and office services programmes in support of the office, including office supplies, pantry supplies and maintenance
• Is responsible for all conference room a/v and other office presentation equipment
• Oversees provision of office security cards and management of parking spot allocation
• Works within established budget and communicates regularly with Finance for necessary approval

Skills

Office management

Vendor management

Facilities coordination

Budgeting

Job description

The purpose of this role is to manage all aspects of the office operations and facilities functions of the agency at a small-mid sized office location, including developing and implementing strategies for the effective and efficient operations of the assigned office location, including front reception, office supplies, vendors, office services and overall office appearance while maintaining a professional attitude that represents dentsu and the assigned office location in the best light. Additional responsibilities include supporting local business unit staff in the areas of HR and IT where necessary and to support Managing Director of the office as directed.

Key responsibilities

• Office Space Management - Plans all seating charts and any needed employee moves or department moves
• Manages all office moves and liaises between employees, managers and IT in coordinating moves
• Assesses needs and options for office space based on company growth in collaboration with Head of Real Estate and Facilities Manager
• Assists Real Estate and Facilities Manager with all aspects of office build-outs and renovations
• Maintains relationships and serves as liaison with key facilities and administration contacts including: landlord(s), subtenant(s), architects, sublessor(s), contractors, life-safety contractors, etc
• Maintains the Office’s Business Continuity Plan
• Office Management Purchasing – responsible for supplies and office services programmes in support of the office, including: office supplies, pantry supplies and maintenance, copier/printer installation and management, etc
• Is responsible for all conference room a/v and other office presentation equipment
• Oversees provision of office security cards and management of parking spot allocation
• Works within established budget and communicates regularly with appropriate members of Finance for necessary approval, if needed

Location: Mumbai Brand: Dentsu Creative Time Type: Full time Contract Type: Permanent

About dentsu

For over 120 years, innovation has been a core tenet of our offering – exploring new ways to reach, engage and nurture relationships with audiences. Together we drive a multiplier effect for clients at a global scale, through the development of Integrated Growth Solutions that are underpinned by our promise to clients: innovating to impact. Be a force for good. Sustainability is a vital part of our business and an important area of focus for our clients. We’re leading the way – helping to build a more sustainable planet. Dream loud. In this moment of transformation, we need our people to be fearless, embracing change and ambiguity, driven by the love for their work and excitement for the future. Team without limits. We create opportunities for connection and collaboration between our colleagues and clients, building a sense of belonging and having some fun along the way.

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