Office Assistant (Back Office)

Aadiushmaa Engineers; Chandigarh; On-site; INR 250,000 - 420,000; Full time

Benefits offered by this job

On-the-job training

Office-based role in Chandigarh

Clear career path

Job summary

Aadiushmaa Engineers, based in Chandigarh tricity, seeks a detail-oriented Female Executive to prepare client quotations, cost estimates, and commercial documentation for our sales team. The role suits candidates from Sales Coordination, Purchase/Procurement, Export Documentation, or Back Office backgrounds with a strong Excel skillset.

On-the-job training in quotation formats and industrial costing is provided, with a stable office role in Chandigarh tricity and growth into Commercial/Sales

Qualifications

• Graduate (B.Com/BBA/any stream); background in Sales Coordination, Purchase, EXIM Documentation, or Back Office preferred.
• Strong working knowledge of MS Excel (VLOOKUP, formulas) and MS Word.
• Good attention to detail and comfort working with numbers/pricing.
• Clear written communication for client-facing documents.

Responsibilities

• Prepare and format quotations based on inputs from the sales/technical team.
• Calculate costing, margins, and pricing using Excel templates.
• Maintain quotation trackers and follow up on pending client documentation.
• Coordinate with sales executives for accurate technical/commercial inputs.

Skills

Attention to detail

Strong numerical skills

Clear written communication

Education

B.Com / BBA

Tools

MS Excel

MS Word

Job description

About Us

Aadiushmaa Engineers is a Chandigarh tricity-based engineering solutions company and authorized channel partner for Ingersoll Rand Air Compressors, Alfa Laval Heat Exchangers, Thermax VAM, and York Chillers. We work with industrial clients across Punjab, Haryana, Himachal Pradesh, and J&K on turnkey HVAC and industrial equipment projects.

Role Overview

We’re looking for a detail-oriented Female Executive to prepare client quotations, cost estimates, and commercial documentation for our sales team. This role suits candidates from Sales Coordination, Purchase/Procurement, Export Documentation, or Back Office backgrounds who are confident with Excel and numbers quotation format training will be provided.

Key Responsibilities

• Prepare and format quotations based on inputs from the sales/technical team
• Calculate costing, margins, and pricing using Excel templates
• Maintain quotation trackers and follow up on pending client documentation
• Coordinate with sales executives for accurate technical/commercial inputs
• Handle client questionnaires and proposal documents (Heat Recovery Units, Chillers, Heat Pumps)
• Maintain organized records of quotations, revisions, and client communication

Requirements

• Graduate (B.Com/BBA/any stream); background in Sales Coordination, Purchase, EXIM Documentation, or Back Office preferred
• Strong working knowledge of MS Excel (VLOOKUP, formulas) and MS Word
• Good attention to detail and comfort working with numbers/pricing
• Clear written communication for client-facing documents
• Prior quotation/costing experience is a plus, not mandatory

What We Offer

• On-the-job training in quotation formats and industrial costing
• Stable office role (no field travel) in Chandigarh tricity
• Growth path into Commercial/Sales Coordination roles