Office Assistant

Intelehealth; Nashik District; On-site; INR 250,000 - 450,000; Full time

Benefits offered by this job

Great work culture

5 days working

Group Medical Insurance

Job summary

Intelehealth Nashik is seeking an Office Assistant to manage day-to-day administrative tasks and facilities. The role involves coordinating vendors, supplies, and procurement, plus providing workplace support and managing documentation for smooth office operations.

The ideal candidate will have strong organization, problem-solving, and communication skills, with hands-on familiarity with Google Workspace / MS Office in an in-person office setting.

Qualifications

• Graduate or diploma qualification; equivalent administrative experience considered.
• 2+ years in office administration, facilities coordination or admin support.
• Experience coordinating vendors and procurement, with attention to records.

Responsibilities

• Handle daily office administration and ensure a clean, safe, functional workspace.
• Coordinate housekeeping, maintenance, utilities and office services.
• Liaise with vendors and service providers; obtain quotations and follow up.
• Support joining processes, meeting rooms, seating and events.
• Maintain office records, trackers and documentation; assist with travel logistics.
• Assist with compliance, safety and workplace readiness; escalate issues when needed.

Skills

Organization

Vendor coordination

Communication

Office management

Google Workspace / MS Office

Education

Graduate or diploma

Tools

Google Workspace

MS Office

Excel

Job description

The Office Assistant will support the smooth day-to-day functioning of the Nashik office by managing office administration, facilities coordination, vendors, supplies, procurement, employee workplace support, documentation and operational logistics. This is a hands‑on role requiring strong organization, follow‑through, practical problem‑solving and the ability to independently coordinate multiple office‑related requirements.

Key Responsibilities

Office Administration & Facilities

• Manage day-to-day administrative activities and ensure the office remains clean, safe, organized and functional.
• Coordinate housekeeping, maintenance, internet, utilities, security and other office services.
• Coordinate repairs, maintenance requests and infrastructure-related requirements and follow through until closure.
• Maintain office supplies, stationery, consumables and basic office inventory; identify replenishment requirements and place orders.

Vendor & Service Provider Coordination

• Coordinate with office vendors and service providers for routine and ad‑hoc requirements.
• Obtain quotations or relevant service information when required and coordinate service delivery.
• Follow up on pending vendor issues and ensure timely resolution of operational concerns.
• Maintain vendor-related records, documents and service information.
• Coordinate with Finance on invoices, supporting documents and payment follow‑ups.

Employee & Workplace Support

• Serve as the first point of contact for employees for office and workplace-related requirements.
• Support joining arrangements such as workspace setup, access, materials and other office logistics.
• Coordinate meeting rooms, seating arrangements and common workplace requirements.
• Support office events, team gatherings and employee engagement activities.
• Help ensure a professional, organized and employee‑friendly in‑office experience.

Administrative & Operational Coordination

• Maintain office records, documentation, trackers and administrative files.
• Support leadership and teams with scheduling, coordination and logistics as required.
• Assist with travel and accommodation arrangements when needed.
• Coordinate office‑related procurement and follow up on pending operational requirements.
• Coordinate across People & Operations, Finance and other teams to close office‑related requests.

Compliance, Safety & Workplace Readiness

• Maintain relevant office documentation and records.
• Support basic workplace safety, emergency preparedness and compliance‑related requirements applicable to the office.
• Identify operational gaps proactively and coordinate corrective action.

General Office Support

• Handle routine correspondence, documentation and administrative follow‑ups.
• Support visitors, meetings and general office coordination when required.
• Take ownership of day‑to‑day office issues and ensure timely closure rather than only escalating them.

Requirements

• Education : Graduate or diploma qualification preferred; equivalent relevant administrative experience may also be considered.
• Experience :
  • 2+ years of experience in office administration, administrative support, office operations or facilities coordination.
  • Hands‑on experience coordinating vendors and service providers.
  • Experience managing office supplies, procurement, records and routine operational requirements.
  • Experience in a small or mid‑sized organization, NGO, startup, professional services or similar environment is preferred.
• Skills :
  • Strong organization and follow‑through
  • Vendor and stakeholder coordination
  • Clear verbal and written communication
  • Attention to detail and documentation discipline
  • Practical problem‑solving and ownership
  • Ability to manage multiple priorities independently
  • Basic proficiency in Google Workspace / MS Office, Excel or Google Sheets
  • Comfortable working in an in‑person office environment

Benefits

• Great work culture
• 5 days working
• Group Medical Insurance