Office Assistant

Telehealth Innovations Foundation; Nashik District; Sur place; INR 167 000 - 234 000; Plein temps

Résumé du poste

The Telehealth Innovations Foundation office in Nashik is seeking an Office Assistant to support day-to-day operations and keep the office running smoothly. You will manage administrative tasks, coordinate facilities and vendors, and assist employees with workplace needs to ensure an efficient in-office experience.

The role requires strong organizational skills, proactive problem-solving, and the ability to juggle multiple office-related requirements with attention to detail and professionalism.

Qualifications

• Strong organizational and time-management abilities.
• Proactive problem-solving with the ability to coordinate multiple requirements.
• Excellent communication and interpersonal skills.
• Self-motivated and capable of working independently in a fast-paced environment.

Responsabilités

• Manage day-to-day administrative activities and ensure the office remains clean, safe, organized and functional.
• Coordinate housekeeping, maintenance, internet, utilities, security and other office services.
• Coordinate repairs, maintenance requests and follow through until closure.
• Maintain office supplies, stationery, consumables and basic office inventory; identify replenishment requirements and place orders.
• Coordinate with office vendors and service providers for routine and ad-hoc requirements.
• Obtain quotations or relevant service information when required and coordinate service delivery.
• Follow up on pending vendor issues and ensure timely resolution of operational concerns.
• Maintain vendor-related records, documents and service information.
• Coordinate with Finance on invoices, supporting documents and payment follow-ups.
• Serve as the first point of contact for employees for office and workplace-related requirements.
• Support joining arrangements such as workspace setup, access, materials and other office logistics.
• Coordinate meeting rooms, seating arrangements and common workplace requirements.
• Support office events, team gatherings and employee engagement activities.
• Help ensure a professional, organized and employee-friendly in-office experience.
• Maintain office records, documentation, trackers and administrative files.
• Support leadership and teams with scheduling, coordination and logistics as required.
• Assist with travel and accommodation arrangements when needed.
• Coordinate office-related procurement and follow up on pending operational requirements.
• Coordinate across People & Operations, Finance and other teams to close office-related requests.
• Maintain relevant office documentation and records.
• Support basic workplace safety, emergency preparedness and compliance-related requirements applicable to the office.
• Identify operational gaps proactively and coordinate corrective action.
• Handle routine correspondence, documentation and administrative follow-ups.
• Support visitors, meetings and general office coordination when required.
• Take ownership of day-to-day office issues and ensure timely closure rather than only escalating them.

Connaissances

Organizational skills

Problem solving

Coordination

Communication

Description du poste

The Office Assistant will support the smooth day-to-day functioning of the Nashik office by managing office administration, facilities coordination, vendors, supplies, procurement, employee workplace support, documentation and operational logistics. This is a hands-on role requiring strong organization, follow-through, practical problem-solving and the ability to independently coordinate multiple office-related requirements.

Key Responsibilities

1. Office Administration & Facilities

• Manage day-to-day administrative activities and ensure the office remains clean, safe, organized and functional.
• Coordinate housekeeping, maintenance, internet, utilities, security and other office services.
• Coordinate repairs, maintenance requests and infrastructure-related requirements and follow through until closure.
• Maintain office supplies, stationery, consumables and basic office inventory; identify replenishment requirements and place orders.

1. Vendor & Service Provider Coordination

• Coordinate with office vendors and service providers for routine and ad-hoc requirements.
• Obtain quotations or relevant service information when required and coordinate service delivery.
• Follow up on pending vendor issues and ensure timely resolution of operational concerns.
• Maintain vendor-related records, documents and service information.
• Coordinate with Finance on invoices, supporting documents and payment follow-ups.

1. Employee & Workplace Support

• Serve as the first point of contact for employees for office and workplace-related requirements.
• Support joining arrangements such as workspace setup, access, materials and other office logistics.
• Coordinate meeting rooms, seating arrangements and common workplace requirements.
• Support office events, team gatherings and employee engagement activities.
• Help ensure a professional, organized and employee-friendly in-office experience.

1. Administrative & Operational Coordination

• Maintain office records, documentation, trackers and administrative files.
• Support leadership and teams with scheduling, coordination and logistics as required.
• Assist with travel and accommodation arrangements when needed.
• Coordinate office-related procurement and follow up on pending operational requirements.
• Coordinate across People & Operations, Finance and other teams to close office-related requests.

1. Compliance, Safety & Workplace Readiness

• Maintain relevant office documentation and records.
• Support basic workplace safety, emergency preparedness and compliance-related requirements applicable to the office.
• Identify operational gaps proactively and coordinate corrective action.

1. General Office Support

• Handle routine correspondence, documentation and administrative follow-ups.
• Support visitors, meetings and general office coordination when required.
• Take ownership of day-to-day office issues and ensure timely closure rather than only escalating them.