Junior Office Admin

Oaklanecapital; Pune District; On-site; INR 400,000 - 600,000; Full time

Job summary

Oaklane Pune seeks a Junior Office Admin to manage day-to-day office operations, vendor coordination, and facilities management. You will support leadership with administrative tasks, handle room bookings, travel arrangements, and ensure records and invoices are accurately maintained.

Ideal candidates have 3–5 years in office admin, strong organizational skills, reliability, and a proactive, professional approach.

Qualifications

• Graduate with any discipline.
• Strong administrative and coordination capabilities.
• Experience in office operations and vendor management is preferred.

Responsibilities

• Manage daily office operations and ensure smooth functioning.
• Maintain office supplies, inventory, and vendor coordination.
• Oversee housekeeping, maintenance, and facility management.
• Coordinate with vendors for services (IT, housekeeping, pantry, etc.).
• Track vendor contracts, invoices, and payments.
• Assist leadership and teams with administrative requirements.
• Manage meeting room bookings and office logistics.

Skills

Administrative coordination

Vendor management basics

Excel

Email communication

Documentation

Organization & multitasking

Professional communication

Education

Graduate in any discipline

Tools

MS Office

Job description

The Junior Office Admin will be responsible for managing day-to-day office operations, vendor coordination, facility management, and administrative support at Oaklane’s Pune office.

The role requires strong organizational skills, reliability, and process discipline, ensuring a smooth and professional workplace environment aligned with Oaklane’s standards.

1. Key Responsibilities

A. Office Operations

• Manage daily office operations and ensure smooth functioning
• Maintain office supplies, inventory, and vendor coordination
• Oversee housekeeping, maintenance, and facility management

B. Vendor & Facility Management

• Coordinate with vendors for services (IT, housekeeping, pantry, etc.)
• Track vendor contracts, invoices, and payments
• Ensure service quality and adherence to SLAs

C. Administrative Support

• Assist leadership and teams with administrative requirements
• Manage meeting room bookings and office logistics
• Support travel bookings, accommodation, and event arrangements

D. Documentation & Record Keeping

• Maintain records of invoices, contracts, and admin documentation
• Support compliance-related documentation for office operations

E. Event & Office Coordination

• Assist in organizing internal events, offsites, and team activities
• Ensure office readiness for client visits and meetings

Technical Skills

• Strong administrative and coordination skills
• Basic knowledge of vendor management and office operations
• Proficiency in Excel, email communication, and documentation
• High reliability and ownership
• Strong organizational and multitasking ability
• Professional attitude and communication
• Ability to work in a structured environment

3. Experience & Qualifications

Education

• Graduate in any discipline

Experience

• 3–5 years in office administration / facilities / operations
• Experience in corporate office environment preferred

4. Key Performance Indicators (KPIs)

• Smooth day-to-day office operations
• Vendor performance and cost efficiency
• Timely resolution of operational issues
• Accuracy in documentation and record keeping
• Employee satisfaction with office environment

5. What’s in it for the Candidate

• Opportunity to manage operations in a professional investment firm
• Exposure to structured administrative systems
• Growth into senior operations/admin roles