Office Administrator & Tender Executive – Gurugram

KPM Engineering Sol. Pvt. Ltd.; Gurugram District; Hybrid; INR 350,000 - 550,000; Full time

Benefits offered by this job

Hybrid work in Gurugram

Job summary

KPM Engineering Sol. Pvt. Ltd. in Gurugram is seeking a Sales Coordinator & Tender Executive to manage daily office operations, submit quotations, and support tender activities. The role involves coordinating supplies, handling documentation, and assisting with basic accounting from a hybrid office setting.

You will liaise with internal teams, vendors, and clients to ensure timely tender submissions and smooth office workflows in a compact, professional environment.

Qualifications

• Strong office administration and documentation skills.
• Excellent communication and customer service abilities.
• Proficiency in MS Office and familiarity with tender portals.
• Ability to work in a hybrid Gurugram environment.

Responsibilities

• Manage day-to-day office operations and documentation.
• Coordinate office supplies and equipment.
• Submit sales quotations and follow up with customers.
• Support basic accounting and record-keeping activities.
• Oversee tender-related processes: identify opportunities, prepare documents, coordinate approvals, ensure timely submission.
• Communicate with internal teams, vendors and clients to support service and tender status.

Skills

Office administration

Communication

Tender coordination

MS Office

Attention to detail

Education

Diploma or degree in Business Administration/Commerce

Tools

MS Word

MS Excel

MS PowerPoint

Tender portals

Job description

Company Description

KPM Engineering Sol. Pvt. Ltd. (Key Parameter Monitoring) is an electrical Test & Measurement company that serves as a one-point solution for a wide range of test equipment needs, supporting clients such as power plants, substations, industries, and power distribution companies. KPM delivers innovative electrical testing and measuring solutions. The team brings over 120 years of combined experience from Power Sector.

Role Description

The Sales Coordinator& Tender Executive in Gurugram will manage day-to-day office operations, including maintaining office equipment, coordinating supplies, handling documentation, submit sales quotations, customer followups and supporting basic accounting and record-keeping activities. The role will oversee tender-related processes such as identifying tender opportunities, preparing and compiling tender documents, coordinating approvals, and ensuring timely submission in line with company policies. The position will involve regular communication with internal teams, vendors, and clients to support customer service, scheduling, and follow-up on tender status and office queries. This is a full-time role based in Gurugram, with work primarily from the office and some flexibility for work-from-home as business needs allow.

Qualifications

• Strong Office Administration and Administrative Assistance skills to manage daily operations and documentation efficiently.
• Hands-on experience with Office Equipment and basic IT tools to ensure smooth functioning of office infrastructure.
• Excellent Communication and Customer Service abilities to interact professionally with internal stakeholders, clients, and vendors.
• Attention to detail and organizational skills for tender preparation, data management, and record-keeping.
• Proficiency in MS Office (Word, Excel, PowerPoint) and email correspondence; familiarity with tender portals is an advantage.
• Ability to work in a hybrid environment in Gurugram, manage multiple tasks, and meet deadlines with minimal supervision.
• Prior experience in office administration, tender coordination, or related roles in engineering, manufacturing, or power sector organizations is preferred.
• Relevant diploma or degree in Business Administration, Commerce, or a related field is beneficial.