Office Administrator & Coordinator

PIGEON INNOVATIVE SOLUTIONS LLP; Mumbai; On-site; INR 420,000 - 640,000; Full time

Benefits offered by this job

On-time payments

Professional development

Collaborative culture

Cutting-edge social media tools

Career advancement

Impactful digital presence

Health insurance

Mediclaim

Paid time off

Wellness programs

Performance bonuses

Latest tech tools

Job summary

PIGEON INNOVATIVE SOLUTIONS LLP in Mumbai is seeking an Office Administrator and Coordinator to manage a broad range of administrative, clerical, financial, and HR tasks centered on ensuring efficient operation of the office.

You will handle communications, scheduling, travel planning, recruitment support, payroll, and records management while promoting a professional, organized, and collaborative office environment.

Qualifications

• Exceptional organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office Suite, Zoho, and familiar with billing and accounting software.
• Capable of handling financial and bookkeeping tasks.
• Excellent problem-solving skills and ability to work under pressure.
• Adept at managing sensitive information with discretion.
• Customer service orientation and a proactive attitude.

Responsibilities

• Answer and transfer phone calls, take messages, and handle correspondence with clients.
• Schedule appointments and manage calendars for executives.
• Coordinate travel arrangements and plan office events.
• Assist in the recruitment process, onboarding new hires, and coordinating training programs.
• Manage financial tasks including payments, creating financial reports, and handling payroll.
• Maintain office supplies, cleanliness, and organize files and documents.
• Update and maintain office policies and records, including inventory management and client data backup.
• Handle customer service tasks, process orders for repairs, and ensure timely updates and delivery.

Skills

Organizational skills

Multitasking

Verbal communication

Written communication

Bookkeeping

Problem solving

Discretion

Customer service

Tools

Microsoft Office Suite

Zoho

Billing software

Job description

PIGEON INNOVATIVE SOLUTIONS LLP | Full time

Job Summary

We are currently seeking a dedicated Office Administrator and Coordinator to join our team. This role encompasses a wide range of administrative, clerical, financial, and HR-related tasks aimed at ensuring efficient operation of the office. The successful candidate will be responsible for managing communication channels, scheduling, event coordination, financial processing, and supporting human resources activities. This position is ideal for a highly organized, detail-oriented professional with strong multitasking abilities and excellent communication skills.

Job Responsibilities

• Answer and transfer phone calls, take messages, and handle correspondence with clients.
• Schedule appointments, meetings, and manage calendars for executives and management.
• Coordinate travel arrangements and plan office events and team-building activities.
• Assist in the recruitment process, onboarding new hires, and coordinating training programs.
• Manage financial tasks including processing payments, creating financial reports, and handling payroll.
• Maintain office supplies, cleanliness, and organize files and documents.
• Update and maintain office policies and records, including inventory management and client data backup.
• Handle customer service tasks, process orders for repairs, and ensure timely updates and delivery.

Benefits

• On-time payments
• Professional development opportunities, workshops, and training programs.
• Collaborative and inclusive work culture that values creativity and innovation.
• Access to cutting-edge social media tools and resources.
• Opportunities for career advancement within the organization.
• Chance to be part of a dynamic team and make a significant impact on the organization's digital presence and growth

Requirements

• Exceptional organizational and multitasking skills.
• Strong verbal and written communication abilities.
• Proficient in Microsoft Office Suite, Zoho, and familiar with billing and accounting software.
• Capable of handling financial and bookkeeping tasks.
• Excellent problem-solving skills and ability to work under pressure.
• Adept at managing sensitive information with discretion.
• Customer service orientation and a positive, proactive attitude.

Other Benefits

• Fast growing startup
• Health insurance and mediclaim benefits for employees.
• Opportunities for professional development and training programs
• Paid time off, including vacation, sick leave, and personal days.
• Employee wellness programs and office parties to foster a positive work environment.
• Performance bonuses and recognition for outstanding contributions.
• Access to the latest technology and tools to support your work.