Office Administrator (Contract role)

Eightfold; Dadri; Presencial; INR 550.000 - 850.000; Jornada completa

Descripción de la vacante

Eightfold is seeking a proactive Office Administrator to manage daily operations for the Noida office and provide support for Bengaluru teams as needed. The role entails overseeing housekeeping, pantry, security, vendor relations, and event logistics.

You will coordinate with building management, oversee maintenance and safety checks, and ensure a well-organized, welcoming workspace for employees and visitors. Strong English/Hindi communication is essential.

Formación

• Bachelor's degree or equivalent practical experience.
• 4-5 years of experience in office administration or facilities management.
• Hands-on experience managing housekeeping, pantry, and maintenance vendors.
• Comfort with MS Excel, Word, Outlook and Google Workspace.
• Strong organisational skills and ability to multitask in a fast-paced environment.
• Excellent written and spoken communication in English and Hindi.

Responsabilidades

• Manage daily administrative operations of the Noida office and ensure the space is clean, well-maintained, safe, and presentable at all times.
• Coordinate with building management and landlord on maintenance, repairs, access control, parking, and common-area issues.
• Track and ensure timely renewal of AMCs, fire-safety checks, pest control, and other statutory or periodic maintenance.
• Manage seating, desk allocation, and meeting-room readiness.
• Manage front-desk and visitor experience: reception, guest registration, meeting-room setup, and refreshments.
• Coordinate food and beverage arrangements for daily operations and for meetings or events.
• Handle on-ground logistics for team lunches, festival celebrations, town halls, and monthly engagement events with People Team.
• Support onboarding and offboarding logistics: ID cards, desk and access setup, welcome kits, and asset collection.

Conocimientos

Office administration

Facilities management

Vendor management

MS Excel

Educación

Bachelor's degree

Herramientas

MS Word

Outlook

Google Workspace

Descripción del empleo

Facilities & Office Upkeep

• Manage daily administrative operations of the Noida office and ensure the space is clean, well-maintained, safe, and presentable at all times.
• Coordinate with building management and landlord on maintenance, repairs, access control, parking, and common-area issues.
• Track and ensure timely renewal of AMCs, fire-safety checks, pest control, and other statutory or periodic maintenance.
• Manage seating, desk allocation, and meeting-room readiness.
• Manage housekeeping, pantry, security, courier, stationery, and other office vendors and service quality.
• Provide remote administrative support to the Bengaluru office on shared vendors, purchases, invoice processing, and event logistics, and be available to travel to Bengaluru occasionally for large events or office projects.
• Manage front-desk and visitor experience: reception, guest registration, meeting-room setup, and refreshments.
• Coordinate food and beverage arrangements for daily operations and for meetings or events.
• Handle on-ground logistics for team lunches, festival celebrations, town halls, and monthly engagement events organised with the People Team.
• Support onboarding and offboarding logistics: ID cards, desk and access setup, welcome kits, and asset collection.
• Coordinate remotely with the Bengaluru office on shared vendors, standards, and processes as needed.

Bachelor's degree or equivalent practical experience.

4-5 years of experience in office administration or facilities management in a corporate environment, ideally a tech or startup setting; experience supporting more than one office location or remote employees is a plus.

Hands-on experience managing housekeeping, pantry, and maintenance vendors, and processing vendor invoices.

Working proficiency in MS Excel, Word, and Outlook, and comfort with Google Workspace (Gmail, Sheets, Calendar).

Strong organisational skills; able to multitask and prioritise in a fast-paced environment.

Good written and spoken communication in English and Hindi; professional in dealing with employees, leadership, and visitors.

Detail-oriented, dependable, and comfortable owning outcomes independently as the sole admin presence in the office.