Office Administrator

Vedshil; India; Presencial; INR 180.000 - 240.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Work-Life Balance

Professional Growth Opportunities

Employee Recognition Program

Paid Time-Off

Dynamic and innovative environment

Interaction with NRI mentors working G

Descripción de la vacante

Vedshil Academy, the Vedshil Group's training division, seeks an Office Administrator to manage daily office operations and support HR, administration and stakeholder coordination.

The role emphasizes organization, proactive task handling, and professional communication with staff, students and vendors in a dynamic office environment.

Formación

• Prior experience in office administration or coordination is appreciated but not mandatory.
• Strong organizational and time-management skills with a detail-oriented approach.
• Clear, professional communication with employees, students, vendors and stakeholders.
• Basic MS Office knowledge and proficiency with common office tools.
• Good follow-up and coordination skills to handle multiple tasks.

Responsabilidades

• Manage and coordinate day-to-day office administrative activities.
• Monitor inventory and ensure availability of office and training materials.
• Maintain physical and digital records, files and registers.
• Coordinate with employees, students and stakeholders for routine office needs.
• Coordinate with vendors for office maintenance and services.
• Assist HR with onboarding, attendance coordination, and documentation.
• Support meetings, trainings, events and other office activities.
• Handle routine communications via email, phone and other channels.
• Ensure timely completion of administrative tasks in collaboration with teams.

Conocimientos

MS Office

Time Management

Multi-Tasking

Phone Handling

Communication

Adaptability

Attention to Detail

Herramientas

MS Office Suite

Descripción del empleo

Vedshil Academy (Parent company Vedshil Group) is a budding training institute dedicated to providing high-quality Skill Development training. We are committed to helping students and professionals enhance their skills and become market ready. As we continue to grow, we are seeking a responsible, organized, and proactive Office Administrator to join our team.

Job Description

We are looking for an organized and responsible Office Administrator to manage day-to-day administrative activities and ensure the smooth functioning of the office. The candidate will be responsible for coordinating with employees, students, and other stakeholders, maintaining office records, supporting HR and management activities, and ensuring that regular office operations are carried out efficiently.

Responsibilities

Manage and coordinate day-to-day office administrative activities.

Monitor inventory and ensure timely availability of office and training-related materials like stationary, other marketing material etc.

Maintain and organize physical and digital office records, documents, files, and registers.

Coordinate with employees, students, and other stakeholders for routine office requirements.

Coordinate with vendors and service providers for office maintenance, repairs, and other requirements.

Assist in organizing meetings, training sessions, workshops, events, and other office activities.

Coordinate courier, dispatch, document collection, and other office-related activities inside and outside of the office.

Assist HR in onboarding, employee documentation, attendance-related coordination, and other administrative activities.

Ensure that the office environment is organized, professional, and properly maintained.

Coordinate with management and different teams to ensure timely completion of administrative tasks.

Handle routine communication through email, phone calls, and other communication channels.

Follow up on pending administrative tasks and ensure timely closure.

Support the team in other administrative and operational activities as required.

Qualifications

Prior experience in office administration, coordination, operations, or a similar role will be appreciated but is not mandatory.

Should have good organizational and time-management skills, should be responsible, punctual, and detail-oriented.

Should be able to communicate clearly and professionally with employees, students, vendors, and other stakeholders.

Should have basic knowledge of MS Office Suite and other commonly used office tools.

Should have good follow-up and coordination skills.

Should be able to handle multiple administrative tasks effectively and efficiently.

Requirements

Should be from Gandhinagar, Gujarat or nearby area should be able to commute to office every day.

Candidates who can speak Hindi and/or Gujarati will be preferred.

Should be open to handling both office-based and outside office work as required and directed.

Should be proactive approach toward identifying and resolving routine administrative requirements or hardships.

Should be willing to take ownership of assigned tasks and complete them within the required timeline.

Job Skills

Microsoft Suite

Time Management

Multi-Tasking

Handle Phone Calls

Communication Skills

Ready to Adapt

Attention to Detail

Other Benefits

Work-Life Balance

Professional Growth Opportunities

Employee Recognition Program

Paid Time-Off

Dynamic and innovative environment

Interaction with NRI mentors working Globally