Sr. Admin Executive

Inventyv Software Services; Ahmedabad District; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Inventyv Software Services Pvt. Ltd. in Ahmedabad is seeking a capable Facilities & Admin Manager to oversee day-to-day office administration, facilities, maintenance, cleanliness, and workplace services.

You will supervise security, support staff, vendors, and service providers to ensure timely completion of tasks. The role requires strong vendor management, negotiation, budgeting, and documentation skills, with a proactive, organized approach to cost control and process improvement across the

Qualifications

• Bachelor’s degree in Design or Computer Science or related field.
• Experience in office administration and facilities management.
• Strong vendor coordination and cost-control abilities.
• Excellent negotiation and communication skills.
• Proficiency with MS Office and Google Workspace.

Responsibilities

• Manage day-to-day office administration, facilities, maintenance, cleanliness, and workplace services.
• Supervise and coordinate security, office support staff, and other facility services.
• Manage vendors and service providers, including quotations, negotiations, service quality, and timely completion of work.
• Coordinate with building management/landlord for maintenance, utilities, parking, security, and other facility-related matters.
• Conduct regular office inspections, address issues, and ensure timely corrective actions.
• Monitor utilities, office assets, AMCs, licenses, certificates, and administrative records and ensure timely renewals.
• Manage office purchases, petty cash, stationery, groceries, maintenance supplies, and other administrative expenses while supporting cost control.
• Support new office setup, relocation, renovation, expansion, and workplace improvement initiatives.
• Manage and support all office events, celebrations, employee activities, and other administrative arrangements.
• Handle employee and management administrative requests and coordinate with internal teams and external agencies.
• Identify opportunities for process improvement, cost optimization, and efficient administration.

Skills

Office administration

Facilities management

Vendor management

Negotiation

Budget control

MS Office/GSuite

Communication skills

Problem solving

Education

Bachelor’s degree in Design or Computer Science

Job description

Qualification

Bachelor’s degree in Design or Computer Science or related field

Work Location

Ahmedabad (Inventyv Software Services Pvt. Ltd.)

Role & Responsibilities

• Manage day-to-day office administration, facilities, maintenance, cleanliness, and workplace services.
• Supervise and coordinate security, office support staff, and other facility services.
• Manage vendors and service providers, including quotations, negotiations, service quality, and timely completion of work.
• Coordinate with building management/landlord for maintenance, utilities, parking, security, and other facility-related matters.
• Conduct regular office inspections, address issues, and ensure timely corrective actions.
• Monitor utilities, office assets, AMCs, licenses, certificates, and administrative records and ensure timely renewals.
• Manage office purchases, petty cash, stationery, groceries, maintenance supplies, and other administrative expenses while supporting cost control.
• Support new office setup, relocation, renovation, expansion, and workplace improvement initiatives.
• Manage and support all office events, celebrations, employee activities, and other administrative arrangements.
• Handle employee and management administrative requests and coordinate with internal teams and external agencies.
• Identify opportunities for process improvement, cost optimization, and efficient administration.

Skill Requirement

• Strong experience in office administration, facilities management, workplace management, or a similar role.
• Strong experience in vendor management, coordination, office maintenance, and administrative operations.
• Strong quality orientation, attention to detail, and the ability to ensure work and services meet expected standards.
• Good negotiation, communication, coordination, and problem-solving skills.
• Ability to manage multiple vendors, support staff, administrative activities and external agencies simultaneously.
• Good understanding of office procurement, petty cash, AMC/service contracts, utilities, and administrative documentation.
• Ability to take ownership of office-related issues and ensure timely resolution.
• Good MS Office/Google Workspace skills and ability to maintain administrative records and reports.
• Proactive, organized, responsible, and service-oriented approach.