Office Administrator

J&J Sourcing; Coimbatore District; On-site; INR 167,000 - 279,000; Full time

Job summary

J&J Sourcing in Coimbatore is seeking an experienced full-time Office Administrator to manage day-to-day office operations with strong coordination and multitasking abilities. The role requires keeping records, handling communications, procuring supplies, and supporting management tasks.

Ideal candidates have good English communication, are tech-savvy with MS Word/Excel, and can work independently or as part of a team.

Qualifications

• Strong communication and interpersonal skills.
• Proficiency in MS Office (Word/Excel) and reporting.
• Excellent organizational and multitasking abilities.
• Ability to work independently and also in a team environment.
• Must possess a two-wheeler and valid driving license.
• Preference for candidates residing in or around Coimbatore.

Responsibilities

• Office Management: oversee daily duties of maintenance staff to ensure smooth operations.
• Record Keeping and Compliance: maintain organized records and ensure policy adherence.
• Communication Management: manage emails and coordinate with management, employees, and vendors.
• Procurement and Supply Management: procure office supplies and monitor inventory.
• Document Preparation: prepare reports and maintain administrative documents.
• Problem Solving: address daily admin issues and coordinate resolutions.
• Meeting & Event Coordination: assist in arranging meetings and events.
• Support to Management: coordinate schedules and assist with operational tasks.

Skills

Communication skills

Interpersonal skills

Organizational skills

Multitasking

Teamwork / Collaboration

Independent work

Two-wheeler & license

Tools

Microsoft Word

Microsoft Excel

Job description

Our office is located in Kalapatti (near Coimbatore International Airport). We are looking for an experienced full-time candidate with decent communication, coordination, and strong multitasking abilities to efficiently manage day-to-day responsibilities and maintain a high level of productivity in the office environment.

Key Responsibilities:

• Office Management: Handling maintenance staffs daily duties (Housekeepers, Gardner, Office boys & Security Guards) to ensure smooth office operations and proper facility upkeep.
• Record Keeping and Compliance: Maintain organized records and documentation, ensure adherence to company policies and procedures, and support compliance-related activities.
• Communication Management: Handle emails, internal communications, and coordinate effectively with management, employees & vendors.
• Procurement and Supply Management: Manage the procurement of office supplies, coordinate with vendors, monitor inventory levels, and ensure timely maintenance of office equipment and facilities..
• Document Preparation: Preparing reports, updating records, maintaining administrative documents, and supporting day-to-day office documentation requirements.
• Problem Solving: Address daily administrative issues promptly, coordinate resolutions, and ensure efficient and uninterrupted office operations.
• Meeting & Event Coordination: Assist in arranging meetings, visitor management, conference room scheduling, and office events or employee engagement activities.
• Support to Management: Provide administrative support to management teams by coordinating schedules, preparing reports, and assisting with operational tasks as required.

Required Skills:

• Good communication and interpersonal skills.
• Proficiency in Microsoft Office applications, especially Word and Excel.
• Strong organizational and multitasking abilities.
• Ability to work independently as well as collaboratively within a team environment.
• Candidate should possess a two-wheeler and driving license for office-related coordination activities.
• Preference will be given to candidates residing in or around Coimbatore.