Office Administrator

Probeseven's Betterlives; Coimbatore District; On-site; INR 300,000 - 540,000; Full time

Job summary

Better Lives in Coimbatore, India, is hiring an Office Administrator to manage office infrastructure, expenses, vendor contracts, assets, and event support across teams. You will handle bookkeeping, inventory, and procurement while ensuring smooth daily operations.

The role requires 2–3 years of experience, strong M365 skills, excellent English communication, and meticulous organizational abilities. You will collaborate with IT, facilities, and admin teams to maintain secure, efficient and

Qualifications

• Good experience in office infrastructure administration.
• Strong M365 skills including Excel, Word and PowerPoint.
• Excellent English communication and email writing.
• Strong organizational and interpersonal skills.
• Troubleshooting and problem-solving abilities.
• Vendor negotiation and relationship management.
• Familiarity with office equipment and IT assets.

Responsibilities

• Maintain office infrastructure and coordinate repairs, maintenance, and renovations.
• Track maintenance activities, schedules and service contracts.
• Manage office cash expenses, bills and invoices.
• Submit bills to auditing team on time for reconciliation.
• Negotiate contracts and terms with vendors; evaluate new vendors.
• Organize events, meetings, conferences and travel arrangements.
• Coordinate logistics and provide on-site support for events.
• Maintain office supplies and pantry; monitor inventory levels.
• Oversee outsourced work to meet budget and quality standards.
• Manage Office & IT assets records and allocations; conduct audits.
• Support system admin tasks for IT infrastructure; troubleshoot PCs/LAN/Wi-Fi.
• Ensure timely WP payments and renewals; update records with vendors.

Skills

Office admin

M365 skills

English communication

Organizational skills

Interpersonal skills

Troubleshooting

Vendor negotiation

IT assets familiarity

Tools

Office equipment

IT asset tracking

Job description

Coimbatore, India | Posted on 07/17/2026

At Better Lives, we bring 18+ years of experience in sustainable app development and enterprise software delivery.

We work across IT consulting, software development, product delivery, and maintenance services, helping organizations build future-ready solutions that are secure, accessible, cloud-first, and built to last.

With clients across continents and multiple industries, we combine strategic thinking with strong engineering execution—turning ideas into reliable products and improving existing systems with measurable impact.

Job Description

As an Office Administrator, you will be managing our office infrastructure, cash expenses, bill keeping, vendor management, assets setup and maintenance, supporting other teams to organize events, conduct meetings & conferences. You will be performing bookkeeping functions, managing housekeeping staff, keeping inventory records, and reloading office supplies as needed.

Experience: 2 – 3 Years

Responsibilities:

Internal Office Administration:

• Maintain office infrastructure and ensure its proper functioning by coordinating repairs, maintenance, and renovations as needed.
• Effectively keep a track of the maintenance activities, schedules, and service contracts to ensure timely and efficient upkeep.
• Manage office cash expenses, keeping a meticulous record of all expenses, bills, and invoices.
• Submit required bills and invoices to the auditing team on time for financial reconciliation and reporting.
• Manage relationships with vendors, including negotiating contracts, pricing, and terms.
• Source and evaluate potential new vendors to ensure cost-effectiveness and quality of services or supplies.
• Assist other teams in organizing events, meetings, conferences, and travel arrangements, including booking venues, accommodations, and transportation.
• Coordinate logistics, prepare materials, and provide on-site support for events and meetings.
• Manage office essentials and pantry items, ensuring that all items are well-stocked and replenished as needed.
• Monitor inventory levels, place orders, and maintain relationships with suppliers.
• Manage outsourced jobs ensuring they are completed on time, within budget, and to the desired quality standards.

Office & IT Asset Management:

• Ensure the management and maintenance of Office & IT assets and inventory for optimal business performance.
• Maintain accurate records of Office & IT assets, track their usage, and coordinate repairs or replacements as required.
• Develop an efficient system for tracking and allocating the assets to employees.
• Conduct periodic audits to ensure proper asset management and prevent loss or misuse.
  

WP! & Sys Support Works:

• Provide support to the system admin team for any requirements or tasks needed to maintain the office's technology infrastructure.
• Support and troubleshoot internal systems PCs, Laptops, LAN, Wi-Fi, WAN, Internet, Firewalls, and other hardware devices when required.
• Follow up with clients for prompt renewals of WP payments every month.
• Supporting WP team for prompt renewal of WP! accounts with respective vendors and update records.

Requirements

• Good experience in office infrastructure administration.
  
• Good M365 skills, including proficiency in Excel, Word, and PowerPoint.
  
• Good English communication and email writing skills.
  
• Strong organizational skills and attention to detail.
  
• Strong interpersonal & customer relationship skills.
  
• Troubleshooting & problem-solving skills.
  
• Negotiation skills for vendor contracts and relationships.
  
• Familiarity with office equipment and technology, including IT assets.
  
• Strong analytical and decision-making skills.