Office Administrator

VySystems; Chennai District; On-site; INR 400,000 - 650,000; Full time

Job summary

VySystems is seeking an IT Administration Executive to support day-to-day IT administrative activities, including coordinating IT-related requests, maintaining records, and managing assets and documentation.

The role involves onboarding/offboarding coordination, asset allocation, and liaising with internal IT teams and vendors to ensure smooth operations across the office.

Qualifications

• Excellent written and verbal communication skills.
• Ability to coordinate multiple tasks efficiently.
• Knowledge of IT basics and office administration.
• Experience with asset tracking is a plus.

Responsibilities

• Handle day-to-day office administration and IT-related operations.
• Coordinate facilities, security, housekeeping, and vendor management.
• Manage IT assets, laptops, desktops, and accessories.
• Maintain asset records, allocation, and inventory.
• Coordinate with IT teams and vendors for hardware, software, and network support.
• Assist onboarding/offboarding and access coordination.
• Prepare reports on assets, vendors, and office operations.

Skills

Communication

Coordination

Organizational skills

Basic IT knowledge

Tools

IT asset management

Job description

We are looking for an IT Administration Executive to support day-to-day IT administrative activities, including coordinating IT-related requests, maintaining records, managing IT assets and documentation, supporting employee onboarding and offboarding, and coordinating with internal IT teams and vendors.

The ideal candidate should have good communication, coordination, organizational, and basic IT knowledge with the ability to manage multiple administrative tasks efficiently.

• Manage day-to-day office administration and IT-related operational activities.
• Coordinate office facilities, housekeeping, maintenance, security, and vendor management.
• Handle IT assets, laptops, desktops, accessories, and other office equipment.
• Maintain asset records, allocation details, and inventory.
• Coordinate with IT teams/vendors for hardware, software, network, and technical support.
• Manage employee onboarding and offboarding requirements, including system/access coordination and asset allocation.
• Monitor office supplies and ensure timely procurement and availability.
• Coordinate with external vendors and service providers for maintenance and support.
• Maintain administrative records, invoices, service agreements, and related documentation.
• Support employees with basic IT and administrative requirements and coordinate with the concerned teams for resolution.
• Assist in office events, meetings, travel arrangements, and other operational activities.
• Ensure smooth day-to-day functioning of the office and support internal teams as required.
• Prepare regular reports related to assets, vendors, expenses, and office operations.