Office Administrative Assistant

Camelot India; Mumbai; On-site; INR 320,000 - 520,000; Full time

Job summary

Camelot India is seeking an organised Office Administrative Assistant to ensure the smooth day-to-day operation of our Mumbai office. The role involves coordinating the Founder’s calendar, arranging travel, and handling day-to-day administrative tasks with discretion and proactivity.

You will support the wider team, manage office supplies, coordinate logistics, and help ensure seamless information flow across departments in a busy environment.

Qualifications

• Experience in office administration or executive support.
• Ability to organise documents and trackers.
• Strong communication and discretion.

Responsibilities

• Manage founder's calendars and schedule meetings.
• Organise travel, itineraries and accommodation.
• Assist with correspondence and day-to-day tasks.
• Coordinate between departments and maintain records.
• Be first point of contact for office coordination.
• Handle office logistics, supplies, and maintenance.
• Support team with admin tasks during busy periods.

Skills

Google Workspace

Microsoft Office

Troubleshooting

Learning fast

Job description

We are looking for an organised, proactive and detail-oriented Office Administrative Assistant to ensure the smooth day-to-day running of the office.

This is a key role within the company for someone who enjoys bringing structure to a busy environment, solving problems and keeping things running seamlessly behind the scenes.

Executive Support

• Manage the Founder's personal and professional calendars, ensuring appointments are coordinated seamlessly and nothing is overlooked.
• Schedule meetings and appointments.
• Organise travel, itineraries and accommodation when required.
• Assist with correspondence, documents and day-to-day administrative tasks.
• Help prioritise the Founder's daily schedule and reminders.

Office Administration

• Oversee the smooth day-to-day functioning of the office.
• Maintain office, pantry and stationery supplies.
• Coordinate office maintenance, including Wi‑Fi, printers, air‑conditioning, appliances, AMCs, warranties and other service requirements.
• Coordinate couriers, WeFast, Porter and other logistics requirements.
• Ensure the office remains organised, functional and well‑maintained at all times.

Team Coordination & Administrative Support

• Support the wider team with day-to-day administrative requirements.
• Coordinate between departments to ensure tasks and information flow efficiently.
• Assist in organising documents, trackers and internal records.
• Help ensure work continues smoothly during team absences or busy periods.
• Be the first point of contact for general office coordination and administrative support.

Organisation & Problem Solving

• Research solutions and independently resolve everyday office‑related issues.
• Coordinate with vendors for office services, maintenance and repairs.
• Keep important documents, warranties and office records organised.
• Anticipate administrative needs before they become problems.
• Take ownership of the countless day-to-day administrative and coordination tasks that keep the office running efficiently, ensuring nothing falls through the cracks.

Skills:

• Comfortable using Google Workspace, Microsoft Office and common office software.
• Confident troubleshooting basic technology issues such as printers, Wi‑Fi, computers and office equipment.
• Quick to learn new software and systems.

We're Looking For Someone Who Is:

• Exceptionally organised and detail-oriented
• Proactive and resourceful
• Calm under pressure
• Professional and discreet
• Tech‑savvy and quick to learn
• Dependable and trustworthy
• Someone who enjoys taking ownership and solving problems
• This role is ideal for someone who takes pride in keeping things organised, enjoys helping others and thrives on making sure everything runs smoothly behind the scenes.

Details:

This is a full-time position, in‑person position