Office Admin (Mumbai)

xponentiate; Mumbai; On-site; INR 450,000 - 650,000; Full time

Job summary

xponentiate in Mumbai, Lower Parel seeks an Office Operations Executive for full-time, on-site duties. You will be the face of the office and the operational backbone, handling front-desk duties and internal admin.

Responsibilities include welcoming stakeholders, coordinating room bookings, liaising with vendors, tracking expenses, pantry and supplies, and coordinating housekeeping to maintain hygiene in a high-trust, high-energy environment.

Qualifications

• Graduate in any discipline and proficient with MS Office.
• 4-5+ years in front desk, office admin, executive assistant, or office management.
• Familiarity with vendor management and basic bookkeeping; bill management is a strong plus.

Responsibilities

• Welcome and greet founders, investors and other stakeholders in a professional manner at the reception and waiting area.
• Coordinate visitor logistics including parking slot allocation, and building access.
• Coordinate boardroom and meeting room bookings; set up audio-visual equipment as required.
• Maintain trackers for recurring expenses and monthly office cost summaries for reporting to finance.
• Liaise with building management, security, and external vendors for maintenance, repairs, and AMC servicing.
• Oversee pantry and office supply inventory; raise purchase requests proactively.
• Coordinate daily with housekeeping staff to ensure office cleanliness, consumable replenishment, and hygiene standards are met.
• Maintain records of daily petty cash expenses and submit periodic statements.
• Manage courier and dispatch register track inbound and outbound documents and parcels.

Skills

English proficiency

Hindi proficiency

Marathi a plus

Education

Graduate in any discipline

Tools

MS Office

Job description

Role Title: - OFFICE OPERATIONS EXECUTIVE

ABOUT THE ROLE

We are a healthcare investment fund and studio. Our new Lower Parel office is a high-energy environment with 12+ team members working on multiple healthcare start-ups and will be buzzing with a lot of guest founders, investors and healthcare executives. We are looking for a sharp, polished, and proactive Office Administrator & Front Desk Attendant to be the face and operational backbone of our office. This is a high-trust role that requires exceptional interpersonal skills and a strong sense of ownership.

KEY RESPONSIBILITIES

A. Front Desk & Client-Facing

• Welcome and greet founders, investors and other stakeholders in a professional manner at the reception and waiting area
• Coordinate visitor logistics including parking slot allocation, and building access
• Coordinate boardroom and meeting room bookings; set up audio-visual equipment as required

B. Internal Operations & Administration

• Maintain a tracker for recurring expenses, subscriptions, and monthly office cost summaries for reporting to central finance team. Maintain filing systems for office documentation
• Liaise with building management, security, and external vendors for maintenance, repairs, and AMC servicing
• Oversee pantry and office supply inventory; raise purchase requests proactively
• Coordinate daily with housekeeping staff to ensure office cleanliness, consumable replenishment, and hygiene standards are met
• Maintain records of daily petty cash expenses and submit periodic statements
• Manage courier and dispatch register track inbound and outbound documents and parcels

QUALIFICATIONS &

Educational Background

• Graduate in any discipline (BA / B Com / BMS / Hotel Management or equivalent)
• Proficiency in MS Office Suite: Basic Excel, Word, and Outlook is a must Experience
• 4-5+ years in a front desk, office admin, executive assistant, or office management role
• Familiarity with vendor management and basic bookkeeping. Bill management is a strong plus

Skills & Attributes

• Fluent verbal and written communication in English; Hindi proficiency required; Marathi is a plus.
• Ability to multitask and remain composed under pressure during high-activity periods
• Willingness to be available on weekends occasionally for important meetings (prior notice will be given)
• This is a full-time, on-site role. No work from home