Office & Accounts Administrator

Aroha Estates; Mumbai; On-site; INR 180,000 - 240,000; Full time

Job summary

Aroha Estates seeks an Office Admin & Generalist for an on-site, full-time role in Worli, Mumbai. You will support day-to-day office operations, handle front-desk duties, calls, and correspondence, and coordinate meetings and calendars to ensure efficient workplace.

You will also maintain supplies, assist with filing, and provide support to HR and finance on routine tasks, collaborating with multiple teams and leadership to keep activities organized and timely.

Qualifications

• Experience in office administration or coordination is preferred.
• Strong organisational and communication skills are required.
• Ability to manage multiple tasks and priorities with accuracy.
• Comfort with basic bookkeeping or accounting concepts is a plus.
• Willingness to travel to various locations in Mumbai as needed.

Responsibilities

• Manage front-d desk duties, calls, and correspondence.
• Coordinate meetings, calendars and travel arrangements.
• Maintain office supplies and vendor relationships.
• Support HR/finance with routine administrative tasks as needed.

Skills

Willingness to learn

Organisational skills

Communication skills

Attention to detail

Time-management

Problem-solving

Teamwork

Reliability

Customer-service mindset

Adaptability

Education

Business administration / office management education

Tools

MS Office / Office software

Job description

Company Description

Aroha Estates is a forward-thinking real estate developer focused on creating spaces that embody outstanding design, iconic development, and eco-conscious principles. The company is committed to delivering unparalleled living experiences through carefully crafted environments. Its architectural approach blends classic elegance with modern sophistication, offering residents refined and functional spaces. Prospective team members can expect to work with a company that values innovation, sustainability, and high-quality design in every project.

Role Description

The Office Admin & Generalist is a full-time, on-site role based in Worli, responsible for supporting day-to-day office operations and ensuring a smooth, efficient workplace. Typical tasks include managing front-desk duties, handling phone calls and correspondence, coordinating meetings and calendars, and maintaining office supplies and vendor relationships. The role also involves preparing basic reports and documentation, assisting with filing and record-keeping, and supporting HR or finance with routine administrative tasks as needed. The role will collaborate with multiple teams, help coordinate internal communications, and provide general support to leadership to keep office activities organised and timely.

Qualifications

• Willingness to learn and adapt
• Strong organisational and time-management skills, with the ability to handle multiple tasks and priorities efficiently with external vendor and outside stakeholder co-ordination
• Proficiency in office software (e.g., email, word processing, spreadsheets, presentation tools) and comfort with basic digital tools
• Clear and professional communication skills, both written and verbal, with a customer-service-oriented mindset
• File management and record keeping from a compliance and book-keeping perspective.
• Attention to detail in documentation, record-keeping, and scheduling to ensure accuracy and reliability
• Bill payments and bookings, couriers, visas as may be required from time to time
• Reminders to external stakeholders and updating management from time to time including GST, TDS, ROC and MCAAbility to work independently and as part of a team, demonstrating reliability, discretion, and a proactive approach to problem-solving and travel to various locations in mumbai as may be required
• Attendance and Leave computation
• Prior experience in office administration, reception, or coordination roles is preferred
• Basic understanding of accounting OR real estate will be a plus
• Relevant education in business administration, office management, or a related field is an advantage