Non Project Procurement & Administration - AM / DM

Emaar India; Gurugram District; On-site; INR 1,500,000 - 2,200,000; Full time

Job summary

Emaar India is seeking an experienced procurement professional to lead non-project procurement across marketing, HR, IT and admin functions. You will manage the end-to-end lifecycle, from indents and RFQs to supplier evaluation, negotiation and PO issuance, while ensuring governance and cost savings.

The role requires strong negotiation skills, vendor management, and cross-functional collaboration with Sales, Finance and Legal to deliver value for real estate launches and ongoing operations.

Qualifications

• Manage the complete procurement lifecycle, including receipt of indents, preparation of RFQs/RFPs, vendor evaluation, commercial negotiations and issuance of purchase orders.
• Handle procurement related to : Marketing & Branding, Event Management & Corporate Engagement Support, Facilities & Administration Procurement, Legal & Compliance Coordination, Customer Service, HR & Admin, IT consumables and office equipment, Printing, signage, branding, and promotional materials, Corporate gifting, welcome kits, trophies, awards, and recognition items.
• Conduct techno-commercial evaluations and benchmarking.
• Negotiate pricing, delivery timelines, service levels, and contractual terms with suppliers.
• Monitor contract utilization and raise VORs wherever required.
• Develop and manage vendor relationships across multiple categories.
• Identify and onboard new vendors to ensure competitive procurement.
• Evaluate vendor performance based on quality, cost, responsiveness, and service delivery.
• Manage empanelled agencies, consultants, legal firms, marketing partners, event agencies, and service providers.
• Work closely with Sales & Marketing, Administration, HR, Finance, Legal, Projects, Corporate Communications, Customer Service, Leadership Team.
• Ensure timely fulfilment of business requirements while maintaining governance and compliance.

Responsibilities

• Procurement lifecycle management from indent receipt to PO issuance.
• Negotiate pricing, terms, and delivery with suppliers.
• Manage vendor relationships and performance across categories.
• Collaborate with cross-functional teams to align procurement with business needs.
• Ensure governance, compliance, and contract utilization across projects.

Skills

Procurement lifecycle

Strategic sourcing

Commercial negotiation

Vendor management

Contract management

RFQ/RFP management

Purchase order management

Stakeholder management

ERP/SAP procurement

Communication & presentation

Tools

ERP/SAP

Job description

NON PROJECT PROCUREMENT (MARKETING, IT, ADMIN & HR)

Role & responsibilities

Procurement & Sourcing

• Manage the complete procurement lifecycle, including receipt of indents, preparation of RFQs/RFPs, vendor evaluation, commercial negotiations and issuance of purchase orders.

• Handle procurement related to :
  • Marketing & Branding
  • Event Management & Corporate Engagement Support
  • Facilities & Administration Procurement
  • Legal & Compliance Coordination
  • Customer Service
  • HR & Admin
  • IT consumables and office equipment.
  • Printing, signage, branding, and promotional materials.
  • Corporate gifting, welcome kits, trophies, awards, and recognition items.

Commercial Evaluation & Contract Management

• Prepare and review:
  • Approval Notes
  • Indents
  • Variation Orders (VORs)
  • Rate Contracts
  • Purchase Orders
  • Renewal Proposals
  • Annual Maintenance and Service Contracts
• Conduct techno-commercial evaluations and benchmarking.
• Negotiate pricing, delivery timelines, service levels, and contractual terms with suppliers.
• Monitor contract utilization and raise VORs wherever required.

Vendor Management

• Develop and manage vendor relationships across multiple categories.
• Identify and onboard new vendors to ensure competitive procurement.
• Evaluate vendor performance based on quality, cost, responsiveness, and service delivery.
• Manage empanelled agencies, consultants, legal firms, marketing partners, event agencies, and service providers.

Stakeholder Management

• Work closely with:
  • Sales & Marketing
  • Administration
  • HR
  • Finance
  • Legal
  • Projects
  • Corporate Communications
  • Customer Service
  • Leadership Team
• Ensure timely fulfilment of business requirements while maintaining governance and compliance.

Desired Skills & Competencies

• Procurement & Strategic Sourcing
• Commercial Negotiation
• Vendor Management
• Contract Management
• RFQ/RFP Management
• Purchase Order Management
• Stakeholder Management
• Analytical and Commercial Acumen
• ERP/SAP Procurement Processes
• Strong Communication & Presentation Skills

Key Performance Indicators (KPIs)

• Cost savings achieved through negotiations.
• Timely processing of indents and approval notes.
• Vendor performance and SLA compliance.
• Procurement cycle time.
• Budget adherence.
• Stakeholder satisfaction.
• Contract utilization and renewal management.
• Compliance with procurement policies and audit requirements.

Preferred candidate profile

• 6-10 years of relevant procurement experience, preferably in the real estate industry.
• Strong hands-on experience in non-project procurement, particularly marketing and new launches.
• Proven exposure to indirect procurement, ARCs, administration, HR, and vendor management.
• Strong negotiation, commercial, analytical, and stakeholder management skills.

Eligibility: Candidates with relevant hands-on non-project procurement experience will only be considered.