Executive - Procurement & Administration

Securitas; Gurugram District; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Securitas India is seeking a seasoned Procurement & Administration Manager to oversee procurement, vendor management, contract administration, and facility services across corporate offices. You will drive cost efficiencies, ensure compliance, and coordinate with internal stakeholders to fulfill requirements.

The role requires 4–8 years of relevant experience, a graduate degree, and additional certifications in procurement or administration are a plus.

Qualifications

• 4–8 years of experience in Procurement, Vendor Management, Administration and Facility Management.
• Experience in corporate procurement and contract management preferred.
• Graduate/Post Graduate degree from a recognized university.

Responsibilities

• Procurement & Vendor Management: manage end-to-end procurement, vendor evaluation, negotiations, POs and delivery coordination; maintain vendor relationships and monitor performance; ensure compliance with policies.
• Contract Management: maintain and monitor contracts and AMCs; track renewals; ensure SLAs and deliverables; maintain documentation.
• Asset & Inventory Management: manage fixed assets, inventory of office supplies, monitor stock levels and maintain records.
• Administration & Facility Management: coordinate housekeeping, security, repairs; manage joining kits, access cards, and travel administrative requirements; monitor corporate office projects.
• Compliance & Stakeholder Coordination: liaise with authorities; support audits; escalate issues to stakeholders.

Skills

Procurement

Vendor Management

Contract Management

Asset Management

Administration

Facility Management

Compliance

Stakeholder Coordination

Education

Graduate/Post Graduate

Job description

The incumbent will be responsible for managing procurement operations, vendor relationships, contract administration, asset management, and administrative services to ensure seamless organizational functioning and cost-effective procurement practices.

Key Responsibilities

1) Procurement & Vendor Management

• Manage end-to-end procurement activities, including sourcing, vendor evaluation, negotiations, purchase orders, and delivery coordination.
• Develop and maintain relationships with vendors and service providers to ensure quality, cost efficiency, and timely delivery.
• Conduct vendor assessments and monitor vendor performance against agreed service levels.
• Negotiate commercial terms, pricing, and contracts to achieve cost optimization and value enhancement.
• Ensure compliance with procurement policies, procedures, and approval frameworks.
• Coordinate with internal stakeholders to understand procurement requirements and ensure timely fulfillment.

2) Contract Management

• Maintain and monitor vendor contracts, service agreements, and AMCs.
• Track contract validity and initiate timely renewals.
• Ensure vendors adhere to contractual obligations, SLAs, and agreed deliverables.
• Maintain proper documentation and records of all contracts and agreements.

3) Asset & Inventory Management

• Manage fixed assets, including asset allocation, tracking, verification, and record maintenance.
• Oversee inventory management for office supplies, stationery, pantry items, and other consumables.
• Monitor stock levels and ensure optimum inventory availability.
• Maintain material inward and outward records and ensure proper documentation.

4) Administration & Facility Management

• Coordinate facility management activities, including housekeeping, security, repairs, and maintenance.
• Ensure smooth functioning of office infrastructure and workplace facilities.
• Manage issuance of joining kits, ID cards, access cards, mobile connections, and other employee resources.
• Coordinate guest house arrangements and travel-related administrative requirements.
• Monitor project-related administrative work at corporate office and branch locations.
• Manage petty cash as per company policy and maintain related records.

5) Compliance & Stakeholder Coordination

• Liaise with external agencies and government authorities, including municipal bodies, fire department, police, and regulatory agencies, as required.
• Support audits and ensure compliance with administrative and procurement processes.
• Escalate service gaps, security concerns, and operational issues to relevant stakeholders for timely resolution.

Desired Candidate Profile

Qualification

• Graduate/Post Graduate from a recognized university.
• Additional certification in Procurement, Supply Chain, Materials Management, or Administration will be an advantage.

Experience

• 4-8 years of experience in Procurement, Vendor Management, Administration, and Facility Management.
• Experience in corporate procurement and contract management preferred.