Procurement Executive

Sobha llc; Hyderabad; On-site; INR 650,000 - 900,000; Full time

Job summary

Sobha llc is seeking a procurement professional to manage admin sourcing, tendering, and cross-border vendor relationships across Dubai and India.

The role covers contract drafting, negotiation, and compliance with UAE VAT and India GST, along with coordinating with HR, IT, and Finance across two regions. 1–3 years’ procurement experience is preferred.

Qualifications

• 1-3 years of procurement experience focusing on admin, HR, legal and consulting services.
• Strong negotiation and SLA management skills.
• Knowledge of NDAs, AMCs, office leases, and cross-border procurement.

Responsibilities

• Manage end-to-end admin procurement for corporate needs across Dubai and India.
• Prepare RFP/RFQ packages and evaluate bids with IT/HR teams.
• Negotiate terms, draft agreements, and renew contracts including AMCs and leases.
• Ensure compliance with local laws and cross-border tax structures.

Skills

Negotiation

Contract knowledge

ERP systems

Cross-border exp

Education

Bachelor's Degree (Eng/BA, SCM, Commerce)

Procurement certification (CIPS/MCIPS/CPM)

Tools

SAP

Oracle

MS Dynamics

Job description

Key Responsibilities:

1. Admin Sourcing & Tendering

• Manage the end-to-end tendering process for requirements of corporate admin and cross functional departments including office fit-outs, facility management, IT infrastructure, corporate travel agencies, and employee medical/life insurance.
• Prepare and issue RFP and RFQ packages based on internal stakeholder briefs for both the Dubai and India locations.
• Conduct thorough commercial evaluations of incoming bids alongside technical reviews performed by IT, HR, or Facility operations teams.

2. Contract Drafting & Negotiation

• Negotiate commercial terms, service level agreements (SLAs), and delivery schedules with regional vendors to maximize cost optimization and achieve annual savings targets.
• Draft, review, and renew corporate agreements, including Annual Maintenance Contracts (AMCs), office leases, and global software subscriptions, utilizing standard contract templates.
• Manage contract variations, scope adjustments, and service addendums across both regional offices.

3. Vendor & Compliance Management

• Establish and maintain a pre-qualified database of reputable regional vendors, suppliers, and service providers in Dubai and India.
• Assess vendor performance regularly against contract SLAs, delivery timelines, and key performance indicators (KPIs).
• Ensure full compliance with local corporate laws, customs regulations for cross-border shipping, and tax structures (such as UAE VAT and India GST).

4. Cross-Functional Stakeholder Management

• Collaborate closely with HR, IT, Finance, and Facility Heads across both regions to map out quarterly and annual procurement schedules.
• Advise internal management teams on cost-saving alternatives, volume discounts, and shared services between the Dubai and India entities.
• Align with the finance department to track administrative cash flows, process vendor milestone payments, and manage corporate credit card/petty cash reconciliations.

Requirements

Skills

• 1-3 years of procurement experience, with a significant focus on Admin, HR, Legal and consulting services
• Negotiation Skills: Proven track record of successfully negotiating high-value corporate contracts and global service level agreements.
• Contractual Knowledge: In-depth familiarity with corporate service contracts, liability clauses, non-disclosure agreements (NDAs), and corporate insurance requirements.
• Software Proficiency: Mastery of ERP systems (SAP, Oracle, or Microsoft Dynamics) and advanced Microsoft Excel for spend analysis.
• Cross-border experience managing vendors or office setups in both the Middle East (specifically Dubai) and India is highly preferred.

Education

• Bachelors Degree in Engineering or Business Administration, Supply Chain Management, Commerce or a related field (Mandatory).
• Professional certification in procurement (e.g., CIPS, MCIPS or CPM) is highly advantageous.

Preferred

• Exposure to real estate/construction or large multi-entity group structures
• Experience managing multi-market logistics (India, GCC, UK, or similar investor markets)