MLR Submission Specialist - Senior Executive

Omnicom Global Solutions; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Benefits offered by this job

Health Insurance

Group Personal Accident Insurance

Group Term Insurance

Meal provisions

Gym membership

CAB services

Job summary

Omnicom Global Solutions India is seeking a Submission Specialist to manage regulatory submissions for 1–3 client brands, ensuring compliance with AMA guidelines and timelines. The role requires strong planning and collaboration with editors, medical writers, and project managers.

You will oversee assets in Veeva PromoMats, maintain version control, and drive process improvements while mentoring junior colleagues in a fast-paced environment.

Qualifications

• Experience managing regulatory submissions for 1–3 brands.
• Proficiency in Excel, Word, PowerPoint, Outlook and TEAMS.
• Strong planning, problem-solving and communication skills.
• Ability to work in a fast-paced, deadline-driven environment.

Responsibilities

• Manage content submissions ensuring accuracy and compliance.
• Oversee asset lifecycle on Veeva PromoMats and version control.
• Collaborate with editors, medical writers, and PMs to meet deadlines.
• Provide guidance to junior team members.
• Improve submission workflows and align with AMA/Brand guidelines.

Skills

Planning

Problem solving

Organizational skills

Written communication

Verbal communication

Tools

Excel

Word

PowerPoint

Outlook

TEAMS

Job description

Overview

Join us at OGS

We are OGS—Omnicom's Integrated Solutions Engine that brings together a global talent community and connected capabilities in data, creative, media, commerce, and technology to build adaptive, future-ready solutions.

We are redefining the global capability center - not as an offshoring hub, but as a true inside edge. OGS is the place where the future is tested, built, and scaled for the world’s most ambitious agencies and clients.

With over 7000 talented professionals in India, we are proud to be a diverse, inclusive, and collaborative community that thrives on innovation and excellence. Our teams work with some of the world’s most iconic brands, helping them move faster and achieve more—everywhere. We are growing rapidly and looking for passionate individuals to be part of this journey.

Let us build this, together!

Omnicom Health

At Omnicom Health, you’re not just starting a job—you’re becoming part of something bigger. As one of the largest and most specialized global healthcare networks, we’re dedicated to building the ideas and solutions of tomorrow.

Your career here is about growth, impact, and the chance to shape the future of healthcare. Every day, the work you do will contribute to a greater cause, making a real difference in people’s lives.

About Our Agency Biolumina

Biolumina is an oncology-focused, customer-agnostic, curiosity-driven communications agency. Biolumina is a full-service, omnichannel agency delivering customized, data-driven solutions for oncology brands. Our curiosity propels us to uncover truths and discover opportunities through a deep understanding of the science, the disease, and the key stakeholders and their emotional journeys. As a result, we build brand experiences that go beyond the rational to change behaviour and create brand loyalty

Know more at: https://www.biolumina.com/who-we-are

The OGS-OH partnership empowers some of the world’s iconic brands with Knowledge, Innovation, and Transformation. When you join, you become part of a dynamic team that delivers high-impact solutions in the healthcare marketing and communications space. Here’s what makes us unique:

• We are a growing community that blends creativity, technology, and data-driven insights to transform healthcare.
• Bringing you the best of both worlds – our team partners with key OH strategists while staying rooted in OGS’ culture and values.
• Access to top healthcare and biopharmaceutical brands.
• Helping you own your career – unlock diverse learning and upskilling opportunities, along with personalized talent development programs.
• Empowering you with an inclusive, rewarding, and engaging work environment centred around your well-being.

Job Summary

The Submission Specialist’s main responsibility is to manage regulatory submissions and associated tasks for 1–3 client brands, while adhering to industry standards and agency- and client-established processes. The Specialist will partner with agency brand teams to help prepare and upload submission materials into client submission portals.

This role requires excellent planning, problem-solving, organizational, written, and verbal communication skills to ensure accuracy and efficiency of submissions, as well as the ability to work in a fast-paced, deadline-driven environment.

The Specialist must be a critical thinker and be able to learn new systems and processes for the agency and their assigned client brands. Proficiency in Excel, Word, PowerPoint, Outlook, and TEAMS is required.

You will be responsible for managing and overseeing end-to-end content submission processes while ensuring submissions are timely, accurate, and compliant with the given Brand/AMA guidelines.

This role requires effective collaboration with cross-functional teams to facilitate seamless submission processes and address any content-related queries.

Role and Responsibilities

Overall Project Management (Supporting the Project Manager)

• Manage content submissions, ensuring accuracy and compliance with submission standards.
• Oversee the complete asset lifecycle on Veeva PromoMats, ensuring proper organization and version control.
• Proactively enhance submission workflows and collaborate with internal and external stakeholders.
• Ensure adherence to the AMA Style Guide and brand guidelines in all submissions.
• Track, document, and maintain Digital Asset Management (DAM) systems, troubleshooting and resolving issues efficiently.
• Expertly manage the tagging and linking of references cited in promotional materials within client submission systems.
• Collaborate with editors, medical writers, and project managers to manage timelines, resolve queries, and address reviewer feedback.
• Successfully manage day-to-day workload for 1–3 client brands.
• Stay up to date on the latest standard operating procedures for each assigned client brand.
• Prioritize workload to successfully meet each client's deadlines.
• Communicate clearly and effectively with appropriate agency team members regarding status, requirements, and challenges when working on submissions.
• Maintain updated trackers and assist with updating client brand process decks.
• Communicate process changes to extended internal teams.
• Attend agency team meetings for assigned client brands.
• Comply with agency administrative processes and ways of working.
• Upload clean, properly named documents and annotated pieces with appropriate references.
• Open placeholders for submissions as required by the client process and flag missing information (metadata) to the account team where applicable.
• Handle resubmissions, final submissions, validation, functional annotations, and other activities as specified by the assigned client brands' regulatory process requirements.
• Upload relevant supporting documents to accompany submissions.
• Link tactics to relevant component assets according to the assigned client brand’s regulatory process.
• Track the status of submitted tactics in the MLR portal.
• Download MLR comments from the submission portal and share them with Account Services, Project Management, and Copy teams.
• Upload references and assets to the submission portal for approval.
• Identify process gaps, suggest improvements, and support workflow optimization to enhance submission efficiency.
• Uphold the highest quality standards by ensuring error-free submissions and strict compliance with editorial and regulatory guidelines.
• Provide guidance and mentorship to junior submission specialists to improve process understanding and skill development.
• Stay ahead of industry trends by actively participating in product status meetings and leveraging expertise to improve editorial workflows.

Your Day-to-Day Deliverables Will Include:

• Manage content submissions, ensuring accuracy and compliance with submission standards.
• Oversee the complete asset lifecycle on Veeva PromoMats, ensuring proper organization and version control.
• Proactively enhance submission workflows and collaborate with internal and external stakeholders.
• Ensure adherence to the AMA Style Guide and brand guidelines in all submissions.

Why Join Us?

At Omnicom Global Solutions India, work is more than a job—it is a space to grow, thrive, and feel celebrated. We foster a culture built on integrity, respect, equity, pride, and belonging, offering a holistic employee experience that empowers real impact.

What Makes Life at OGS Special

At Omnicom Global Solutions India, work is more than a job—it is a space to grow, thrive, and feel celebrated. We foster a culture built on integrity, respect, equity, pride, and belonging, offering a holistic employee experience that empowers real impact.

Trust Through Transparency & Integrity

We keep things open and fair with easy access to leaders and HR, ways to share your feedback, and clear processes that ensure honesty and accountability.

Culture of Support & Care

We prioritize your well-being through comprehensive benefits (Group Personal Accident Insurance, Health Insurance, Group Term Insurance), flexible leave options (Care4Me, MeDay, paternity leave, maternity leave, bereavement leave), structured onboarding, and resources for emotional and physical health.

We also offer complimentary meals, sports facilities like a TT table, subsidized CULT gym membership, and cab services at subsidized rates—because your comfort matters. Our people-centric policies drive equity for all.

Recognition & Growth

We empower your career through sponsored learning, leadership development programs, internal mobility opportunities, and meaningful recognition—celebrating impact while enabling continuous growth.

At OGS India, we are not just hiring for a role—we are inviting you to join a purpose-driven, people-first culture where your growth, well-being, and individuality are celebrated every step of the way.