MIS & Training Administration Executive

BABU BANARASI DAS UNIVERSITY; Lucknow; On-site; INR 446,000 - 781,000; Full time

Job summary

BABU BANARASI DAS UNIVERSITY seeks a capable MIS/Training Administration professional to manage master records across colleges, courses, batches, students and trainers. You will maintain schedules, reconcile attendance, and prepare regular reports with strict accuracy.

The role requires strong Advanced Excel skills, excellent communication, and meticulous organisation. You will draft official communications and coordinate with training operations and finance teams, ensuring timely updates and

Qualifications

• Graduate in any discipline; professional degree such as BBA, B.Tech preferred.
• Must have strong Advanced Excel skills (lookup, PivotTables, data cleaning).
• Excellent written and verbal communication; ability to draft official emails and notices.

Responsibilities

• Maintain a master record covering colleges, courses, batches, students, trainers, schedules and training hours.
• Prepare batch lists, trainer mappings and timetables; confirm information with Training Operations Executive.
• Circulate updates to students, trainers and college teams; reconcile attendance and hours.
• Prepare periodic reports (daily/weekly/monthly) and maintain tracker for submissions and follow-ups.
• Draft official emails, notices, letters, and follow-ups with multiple departments.

Skills

Advanced Excel

Attention to detail

Communication skills

Organizational skills

Education

Graduate

BBA or B.Tech preferred

Tools

Microsoft Word

PowerPoint

Google Sheets

Canva

Job description

Role & responsibilities

• Maintain one updated master record covering colleges, courses, batches, students, trainers, schedules, attendance, assessments and training hours.
• Prepare batch lists, trainer mappings and timetables using information confirmed by the Training Operations Executive.
• Maintain the approved schedule and circulate authorised updates to students, trainers and college teams.
• Reconcile attendance and completed hours against verified operational records; resolve missing information, duplicate entries and discrepancies before reporting.
• Coordinate attendance uploads and maintain manual records when systems are unavailable, ensuring subsequent reconciliation.
• Prepare daily, weekly, monthly and programme-completion reports.
• Maintain a report-submission tracker showing recipients, deadlines, submission dates, acknowledgements and pending corrections.
• Draft and manage official emails, notices, letters and follow-ups with students, colleges, trainers, finance and other departments.
• Maintain student-query, complaint and feedback trackers with a named owner, required action, deadline and closure status.
• Prepare batch-wise assessment-participation and performance summaries; highlight cases requiring follow-up and send approved reminders.
• Maintain trainer profiles, approved deployment terms, course content, agreements, approvals and payment-supporting documents.
• Match invoice-supporting records with verified training delivery, flag discrepancies and coordinate documentation with finance.
• Verify certificate data and track preparation, approval, issuance, delivery confirmation and corrections.
• Maintain records of approved trainer accommodation, meal arrangements and related expenses.
• Assist with meetings, batch changes and administrative follow-ups. Create presentations, training summaries and basic communication materials using PowerPoint, Canva or similar tools, as required.
• Maintain organised digital folders, version control, backups and confidentiality of student, trainer and financial information.

Minimum Qualification and Experience

• Graduate in any discipline; a professional degree such as BBA, B.Tech is preferred.
• At least 3 years of relevant experience in MIS, computerised data management, reporting or training administration.

Mandatory Requirements

• Strong Advanced Excel skills, including lookup functions, PivotTables, conditional formulas, data validation, data cleaning and reporting.
• Ability to manage and reconcile computerised data accurately.
• Working knowledge of Word, PowerPoint, Google Sheets and email correspondence.
• Knowledge of Canva or another creative tool.
• Good verbal and written communication skills.
• Strong attention to detail, organisation and follow-up skills.

Excel accuracy, reporting and correspondence should carry greater weight in selection than creative-design skills.