Medical Record Executive

Drlogy; Ahmedabad District; On-site; INR 250,000 - 400,000; Full time

Job summary

Drlogy is seeking a Medical Record Executive to maintain patient medical records and ensure compliance within Health1 Hospital, Ahmedabad. Candidates should have a graduate degree and attention to detail, along with up to 2 years of experience managing hospital documentation.

The role includes collecting and organizing medical records, managing discharge summaries, and ensuring confidentiality. Ideal candidates will be proficient in computer skills and understand the workflow of hospital documentation.

Qualifications

• 0–2 years of experience in medical records or hospital administration.
• Ability to maintain confidentiality and security of patient records.
• Experience with data entry and medical coding is a plus.

Responsibilities

• Maintain patient medical records, case sheets, and hospital documentation.
• Collect, arrange, scan, index, and store patient records as per MRD standards.
• Coordinate with all relevant teams in the hospital.

Skills

Attention to detail

Computer knowledge

Understanding of hospital documentation workflow

Education

Any graduate or hospital administration qualification

Job description

The Medical Record Executive will be responsible for maintaining patient medical records, case files, discharge summaries, documentation tracking, file retrieval, scanning, indexing, and record confidentiality at Health1 Hospital, Ahmedabad. This requires any graduate or hospital administration qualification, 0–2 years of experience, computer knowledge, attention to detail, and understanding of hospital documentation workflow.

• Maintain patient medical records, case sheets, discharge files, and hospital documentation.
• Collect, arrange, scan, index, and store patient records as per MRD standards.
• Retrieve files for doctors, audits, insurance, legal, or administrative requirements.
• Check patient files for completeness including consent forms, reports, notes, and discharge summaries.
• Maintain inpatient, outpatient, MLC, discharge, death, birth, and statutory record registers as applicable.
• Support medical coding, data entry, and record classification activities when required.
• Coordinate with wards, doctors, billing, insurance, nursing, and administration teams.
• Maintain confidentiality and security of patient records at all times.
• Track pending discharge summaries, missing documents, and incomplete files.
• Prepare MRD reports, daily statistics, and documentation status updates.
• Support NABH, audit, medico-legal, and compliance documentation requirements.
• Ensure proper filing, numbering, labeling, and archival of medical records.
• Respond to authorized record requests as per hospital policy.
• Report record discrepancies, missing files, or documentation gaps to seniors.
• Maintain systematic, accurate, and compliant medical records operations.