Marketing Project Manager

WorldEmp India; Mumbai; On-site; INR 800,000 - 1,400,000; Full time

Job summary

WorldEmp India is seeking a Marketing & Communications Coordinator for its Thane office. This role focuses on marketing operations and project coordination rather than creative marketing, with about 70% execution and 30% stakeholder coordination to keep activities organized and on schedule.

Ownership is essential: take responsibility, solve problems, follow up to completion, and work with limited supervision.

Qualifications

• 5-8 years of experience in project coordination or marketing operations.
• Strong planning, organisation and administrative skills.
• Ability to manage multiple priorities and deadlines.
• Professional written and spoken English.
• Experience in multinational or matrix organisations preferred.

Responsibilities

• Manage the annual marketing calendar and coordinate content publications.
• Manage content schedules, CMS activities and website publishing through WordPress.
• Schedule social media content and maintain calendars.
• Coordinate the monthly internal newsletter and upload content to SharePoint.
• Track deadlines, approvals, inputs and dependencies.
• Follow up with stakeholders and ensure no task is missed.
• Manage workflows using ClickUp or similar tools.
• Identify delays, propose solutions and escalate risks as needed.
• Coordinate with internal teams and external agencies; gradually take over from external agency.
• Prepare monthly reports for website, LinkedIn and internal newsletter performance.
• Maintain trackers, branded templates and basic marketing documentation.

Skills

Project coordination

Marketing operations

Stakeholder coordination

Administrative skills

English proficiency

Tools

ClickUp

Monday.com

Microsoft Planner

WordPress

SharePoint

Microsoft Teams

LinkedIn

Meltwater

Canva

Adobe InDesign

Figma

HubSpot

Job description

Our client, an international consulting engineering firm, is looking for a Marketing & Communication Coordinator for its Thane office. This is mainly a marketing operations and project coordination role, not a creative marketing position. The role is approximately 70% execution and 30% stakeholder coordination, with a strong focus on keeping marketing activities organised, on schedule and moving forward.

Most important requirement: Ownership. The person must take responsibility, solve problems, follow up until completion and work without constant supervision.

Key Responsibilities

• Manage the annual marketing calendar and coordinate approximately 6-7 content publications every week.
• Manage content schedules, CMS activities and website publishing through WordPress.
• Schedule social media content and maintain content, event and social media calendars.
• Coordinate the monthly internal newsletter and upload approved content to SharePoint.
• Track deadlines, approvals, interviews, stakeholder inputs and dependencies.
• Follow up proactively with stakeholders and ensure no task or deliverable is missed.
• Manage workflows and task assignments using ClickUp or similar project management tools.
• Identify delays or bottlenecks, propose solutions and escalated risks when required.
• Coordinate with internal teams and external agencies, and gradually take over activities currently handled by an external agency.
• Prepare monthly reports for website, LinkedIn and internal newsletter performance.
• Maintain trackers, branded templates and basic marketing documentation.

Candidate Profile

We are looking for a strong project coordinator with exposure to marketing rather than a pure marketing or creative specialist. Organisation, follow-up, ownership and stakeholder coordination are more important than advanced design skills.

• 5-8 years of experience in project coordination, marketing operations, campaign coordination, communications or a similar role.
• Strong planning, organisation, follow-up and administrative skills.
• Ability to manage multiple priorities and deadlines at the same time.
• Comfortable following up with senior stakeholders for actions, inputs and approvals.
• Persistent but professional, with the confidence to coordinate people without direct authority.
• Able to work independently in an international and corporate environment.
• Professional written and spoken English.
• Experience in a multinational or matrix organisation is preferred.
• Basic Canva, template-based content work or layout knowledge is sufficient; advanced design skills are not required.

Tools & Platforms

• Project management tools such as ClickUp, Monday.com, Microsoft Planner or similar.
• WordPress or another content management system.
• SharePoint, Microsoft Teams, Viva Engage and LinkedIn.
• Social media scheduling tools such as Meltwater.
• Basic exposure to Canva, Adobe InDesign, Figma or HubSpot is an advantage.

Working Style, Team & Success Measures

• Take ownership of tasks, mistakes and outcomes; focus on solutions rather than blame.
• Be execution-focused and use good judgement on when to question, elevate or move forward.
• Improve processes where useful without creating unnecessary complexity or friction.
• Work effectively with approximately 32 internal leaders and 10-12 core operational stakeholders, including selected external agency contacts.
• Report formally to Global Director Marketing & Communications, with day-to-day guidance from the Content Manager and Digital Specialist.
• By month 6, manage core marketing schedules and workflows largely independently.
• By year-end, ensure schedules run smoothly, stakeholder trust is established, escalations are minimal and the role becomes the operational go-to contact for marketing coordination.
• The primary focus is global Marketing & Communications. Up to eight hours per week may be allocated to local India activities, subject to agreement with the Country Manager India.