Marketing & Communication Coordinator

WorldEmp; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

WorldEmp is seeking a Marketing & Communication Coordinator for Thane office. This role focuses on marketing operations and project coordination, with about 70% execution and 30% stakeholder coordination, ensuring activities stay organized and on schedule.

The candidate must show ownership, take responsibility, solve problems, and work with minimal supervision in a dynamic, international environment.

Qualifications

• 5-8 years of experience in project coordination, marketing operations, campaigns or similar roles.
• Strong planning, organisation and administrative skills.
• Ability to manage multiple priorities and deadlines.
• Comfortable following up with senior stakeholders for actions and approvals.
• Professional written and spoken English.

Responsibilities

• Manage the annual marketing calendar and coordinate content publications (6-7 weekly).
• Coordinate CMS publishing and website updates via WordPress.
• Schedule social media content and maintain content/event calendars.
• Coordinate the monthly internal newsletter and upload content to SharePoint.
• Track deadlines, approvals, inputs and dependencies; follow up proactively.
• Manage workflows using ClickUp or similar tools; escalate risks when needed.
• Coordinate with internal teams and external agencies; gradually take over external work.
• Prepare monthly reports for website, LinkedIn and internal newsletter performance.
• Maintain trackers, branded templates and basic marketing documentation.

Skills

Project coordination

Marketing operations

Content publishing

Stakeholder coordination

Planning

Organisation

English

Independent work

Multinational experience

Tools

ClickUp

WordPress

SharePoint

Microsoft Teams

Viva Engage

LinkedIn

Meltwater

Canva

Adobe InDesign

Job description

About the Role

We are looking for a Marketing & Communication Coordinator for Thane office. This is mainly a marketing operations and project coordination role, not a creative marketing position. The role is approximately 70% execution and 30% stakeholder coordination, with a strong focus on keeping marketing activities organised, on schedule and moving forward.

Most important requirement: Ownership.

The person must take responsibility, solve problems, follow up until completion and work without constant supervision.

Key Responsibilities

• Manage the annual marketing calendar and coordinate approximately 6-7 content publications every week.
• Manage content schedules, CMS activities and website publishing through WordPress.
• Schedule social media content and maintain content, event and social media calendars.
• Coordinate the monthly internal newsletter and upload approved content to SharePoint.
• Track deadlines, approvals, interviews, stakeholder inputs and dependencies.
• Follow up proactively with stakeholders and ensure no task or deliverable is missed.
• Manage workflows and task assignments using ClickUp or similar project management tools.
• Identify delays or bottlenecks, propose solutions and escalated risks when required.
• Coordinate with internal teams and external agencies, and gradually take over activities currently handled by an external agency.
• Prepare monthly reports for website, LinkedIn and internal newsletter performance.
• Maintain trackers, branded templates and basic marketing documentation.

Candidate Profile

We are looking for a strong project coordinator with exposure to marketing rather than a pure marketing or creative specialist. Organisation, follow-up, ownership and stakeholder coordination are more important than advanced design skills.

• 5-8 years of experience in project coordination, marketing operations, campaign coordination, communications or a similar role.
• Strong planning, organisation, follow-up and administrative skills.
• Ability to manage multiple priorities and deadlines at the same time.
• Comfortable following up with senior stakeholders for actions, inputs and approvals.
• Persistent but professional, with the confidence to coordinate people without direct authority.
• Able to work independently in an international and corporate environment.
• Professional written and spoken English.
• Experience in a multinational or matrix organisation is preferred.
• Basic Canva, template-based content work or layout knowledge is sufficient; advanced design skills are not required.

Tools & Platforms

• Project management tools such as ClickUp, Monday.com, Microsoft Planner or similar.
• WordPress or another content management system.
• SharePoint, Microsoft Teams, Viva Engage and LinkedIn.
• Social media scheduling tools such as Meltwater.
• Basic exposure to Canva, Adobe InDesign, Figma or HubSpot is an advantage.