Marketing Event Specialist

Mathworks; Bengaluru; Hybrid; INR 700,000 - 1,100,000; Full time

Job summary

MathWorks in Bengaluru seeks an events administrator to support and execute marketing events across India, including webinars, seminars, campus events, and regional tradeshows.

You will coordinate logistics, manage registrations, vendor relationships, budgets, and post-event follow-ups, collaborating with Sales, Field Marketing, and internal teams to ensure seamless experiences.

Qualifications

• Bachelor's degree and 3 years of professional work experience (or a master's degree, or equivalent experience) is required.
• Experience managing and delivering large-scale tech conferences and events.
• Strong organizational and time-management skills with close attention to detail.

Responsibilities

• Support and execute MathWorks events (in-person and online) across India, including webinars, seminars, workshops, campus events, and regional tradeshows.
• Coordinate and manage event logistics such as venue booking, vendor coordination, booth setup, catering, and shipments.
• Support the full event cycle for assigned events, including pre-event setup, event delivery, and post-event follow-up under CET guidance.
• Partner with Sales, Application Engineers, Field Marketing, and other internal stakeholders to ensure event readiness and smooth execution.
• Manage pre-event and post-event activities such as registration pages, attendance lists, lead uploads, and event reporting.
• Handle operational tasks including purchase requests, invoices, and budget tracking for assigned events.
• Utilize CET templates, tools, and workflows to ensure consistent execution and documentation.
• Support the ongoing improvement of recurring event processes and contribute to maintaining event best practices.

Skills

Event coordination

Vendor management

Cross-functional collaboration

Attention to detail

Communication skills

Education

Bachelor's degree

Master's degree

Job description

Summary:

Are you passionate about supporting engaging marketing events and enjoy managing the details that make them run smoothly? Do you like working closely with internal teams and vendors to deliver well-executed customer-facing experiences? Are you looking to build your event management expertise within a centralized events team?

Role & responsibilities:

• Support and execute MathWorks events (in-person and online) across India, including webinars, seminars, workshops, campus events, and regional tradeshows.
• Coordinate and manage event logistics such as venue booking, vendor coordination, booth setup, catering, and shipments.
• Support the full event cycle for assigned events, including pre-event setup, event delivery, and post-event follow-up under CET guidance.
• Partner with Sales, Application Engineers, Field Marketing, and other internal stakeholders to ensure event readiness and smooth execution.
• Manage pre-event and post-event activities such as registration pages, attendance lists, lead uploads, and event reporting.
• Handle operational tasks including purchase requests, invoices, and budget tracking for assigned events.
• Utilize CET templates, tools, and workflows to ensure consistent execution and documentation.
• Support the ongoing improvement of recurring event processes and contribute to maintaining event best practices.

Minimum qualifications:

• A bachelor's degree and 3 years of professional work experience (or a master's degree, or equivalent experience) is required.

Additional qualifications:

• Experience managing and delivering large-scale tech conferences and events, with a strong track record of successful event execution.
• Strong organizational and time-management skills with close attention to detail.
• Ability to manage multiple recurring activities in a deadline-driven environment.
• Strong written and verbal communication skills.
• Collaborative team player, comfortable working with cross-functional teams and external vendors.
• Process-oriented mindset with the willingness to follow established standards.
• Hands-on executor who takes ownership of assigned tasks and follows through.
• Experience working within a centralized event support or shared services model preferred.