Manager Time Office (Iron Ore Mining)

Nirupama Mining And Trasporting

Kendujhar

On-site

INR 600,000 - 900,000

Full time

14 days+

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Job summary

NMTPL is seeking a mature Time Office Manager to independently manage attendance, duty rosters and manpower records for a 700+ workforce at the Barbil project site in Odisha. The role requires ensuring right manpower at the right place and time, with discipline and compliance to Labour Codes.

The candidate should possess strong MS Excel skills, experience with biometric attendance systems, and proven ability to coordinate with Mining, HR and Operations to meet production needs.

Qualifications

Strong experience in Time Office / Manpower Management in mining or large industrial operations.
Proven experience handling 500–700+ workforce.
Excellent MS Excel and computer skills.
Experience with biometric attendance/HRMS preferred.

Responsibilities

Manage attendance for 700+ employees across shifts.
Coordinate manpower deployment with equipment and supervisors.
Prepare and maintain shift rosters and duty allocations.
Ensure discipline, punctuality and timely attendance closure for payroll.
Prepare daily manpower MIS and reports showing sanctioned/available/present/absent staff.
Coordinate with Mining, Operations, HR and Safety departments.
Maintain all attendance and manpower records and documentation.

Skills

Time Office / Manpower Mgmt

MS Excel

Biometric attendance/HRMS

Communication skills

People handling

Mature judgement

Tools

HRMS

Job description

Role & responsibilities

Manager Time Office, IR & Labour Compliance (Mining Operations)

Organization: Nirupama Mining & Transporting Pvt. Ltd. (NMTPL)
Project: MDO project in an MNC Mining Company-Iron Ore
Location: Project Site, Barbil, Odisha

Position Summary

NMTPL is looking for a mature, experienced and people-oriented Time Office Manager capable of independently managing the attendance, duty roster, leave, shift deployment and manpower records of a workforce of approximately 700+ employees/workmen in a mining operation.

The position requires more than maintaining attendance records. The person will be responsible for ensuring that the right manpower is available at the right place, at the right time, against the required equipment and operational requirement. The successful candidate should have a cordial but firm approach, strong workforce-handling capability and the ability to motivate employees to report for duty on time and maintain shift discipline and ensuring complete compliance with the Labour Codes and all applicable employment laws. The position demands a balanced individual capable of handling sensitive labour matters with maturity, fairness, and legal prudence.

Preferred candidate profile

Key Responsibilities

1. Time Office & Attendance Management

Independently manage attendance for 700+ employees/workmen across multiple shifts.
Ensure accurate daily attendance, shift attendance, late reporting, early leaving and absenteeism records.
Monitor employee attendance in real time and immediately highlight manpower shortages.
Ensure timely and accurate attendance closing for payroll processing.
Maintain proper records of overtime, weekly off, compensatory off, leave and absence.
Identify abnormal absenteeism and recurring attendance issues and report them to management.
Ensure attendance records are properly reconciled with actual deployment.

2. Manpower Deployment & ManMachine Matching

Coordinate with Mining Operations and supervisors to understand daily manpower requirements.
Ensure adequate manpower availability against excavators, tippers, dozers, drills, loaders and other equipment.
Prepare and monitor manpower deployment as per equipment and shift requirements.
Ensure operators, drivers, helpers and other critical manpower report according to their assigned shifts.
Identify gaps between available manpower and equipment deployment and immediately elevate/resolve the same.
Maintain an effective ManMachine Deployment Matrix.
Avoid situations where equipment is available but cannot operate due to manpower shortage.

3. Duty Roster & Shift Planning

Prepare and maintain shift-wise duty rosters.
Ensure balanced manpower deployment across all shifts.
Plan weekly offs, leave and replacement manpower without disturbing production.
Coordinate with department heads regarding manpower requirements for planned and unplanned operations.
Ensure roster changes are properly recorded and communicated.
Maintain adequate standby/replacement arrangements for critical manpower.

4. Attendance Discipline & Punctuality

Establish strong discipline regarding reporting time and shift changeover.
Monitor late reporting and absenteeism on a daily basis.
Follow up personally with habitual absentees and late reporters.
Coordinate with supervisors to ensure proper shift handover and timely replacement.
Ensure employees do not leave duty without proper authorization.
Identify manpower discipline issues affecting production and elevate them promptly.

5. Workforce Coordination & Motivation

Maintain a cordial, respectful and approachable relationship with workers and employees.
Understand genuine employee concerns and help resolve routine workforce issues.
Motivate employees to report for duty regularly and punctually.
Develop positive communication with operators, drivers, helpers, supervisors and other frontline employees.
Handle workforce issues calmly and prevent avoidable escalation.
Maintain discipline without creating unnecessary confrontation.
Build trust while ensuring adherence to company rules and operational requirements.

6. Computerised Time Office / MIS

The candidate must be comfortable working on computers and independently maintain:

Attendance Management System
Employee master data
Shift roster
Duty allocation
Leave records
Overtime records
Weekly off records
Absenteeism reports
Manpower deployment reports
Late-coming reports
Shift-wise manpower availability
Payroll-related attendance data

Strong working knowledge of MS Excel is essential.

Experience with biometric attendance systems, HRMS, digital attendance systems will be preferred.

7. Daily Manpower MIS

Prepare and circulate daily manpower reports showing:

Sanctioned manpower
Available manpower
Present manpower
Absent manpower
Leave
Weekly off
Late reporting
Shift-wise deployment
Department-wise deployment
Equipment-wise manpower requirement
Manpower shortage/excess
Critical vacancies/absenteeism
Overtime

Reports should be accurate, timely and data-driven.

8. Coordination with Mining & HR

Work closely with Mining, Operations, HR and Safety departments.
Obtain daily manpower requirements from operational teams.
Compare planned manpower with actual attendance.
Immediately communicate manpower shortages affecting production.
Assist HR in disciplinary and attendance-related matters based on factual records.
Ensure all attendance and manpower-related documentation is properly maintained.

Key Performance Expectations

The Time Office Manager will be expected to ensure:

RIGHT PERSON RIGHT EQUIPMENT RIGHT SHIFT RIGHT TIME

Key performance areas include:

High attendance accuracy
Reduction in avoidable absenteeism
Improved punctuality
Proper shift-wise manpower availability
Effective manmachine matching
Timely preparation of duty rosters
Accurate leave and overtime records
Zero avoidable payroll/attendance discrepancies
Timely escalation of manpower shortages
Smooth shift changeover
Positive workforce relations

Required Skill Set

Strong experience in Time Office / Manpower Management in mining, manufacturing, infrastructure or large industrial operations.
Proven experience handling 500–700+ workforce.
Strong understanding of shift-based manpower deployment.
Experience in preparing duty rosters and managing leave/weekly-off systems.
Good understanding of attendance, overtime and payroll-related records.
Strong MS Excel and computer skills.
Experience with biometric attendance/HRMS will be an advantage.
Strong communication and interpersonal skills.
Ability to deal with workers and frontline employees in a cordial but disciplined manner.
Ability to motivate employees and improve attendance/punctuality.
Strong coordination with operations and HR teams.
Ability to work under pressure and manage multiple shifts.
Mature judgement and practical problem-solving ability.