Manager / Senior Manager (Event Operations)

People Matters; Gurugram District; On-site; INR 1,200,000 - 2,200,000; Full time

Job summary

People Matters in India is seeking a dynamic Manager/Senior Manager (Event Operations) to lead end-to-end planning and execution of conferences, virtual and hybrid experiences. You will manage budgets, vendors, production, on-ground logistics, and coordinate with Sales, Client Servicing, Content, Marketing, and Design to deliver flawless events.

The role requires 4–8 years in Event Operations or related fields, strong vendor negotiation, meticulous planning, and travel readiness to oversee

Qualifications

• 4–8 years of experience in Event Operations, Conference Management, Event Production, Experiential Marketing, or related roles.
• Proven experience managing end-to-end B2B events, conferences, roundtables, or corporate events.
• Strong vendor management and negotiation skills.
• Hands-on experience with event logistics, production, AV, venues, fabrication, branding, and attendee management.
• Good understanding of event budgeting, cost control, and commercial management.
• Strong project management and execution skills.

Responsibilities

• Own end-to-end operational planning and execution of physical, virtual, and hybrid events.
• Develop detailed event plans covering timelines, logistics, production, staffing, vendors, and budgets.
• Coordinate with internal teams including Sales, Client Servicing, Content, Marketing, and Design.
• Manage vendor relationships and ensure quality, timelines, and costs.
• Lead on-ground event operations, including venue setup, registration, staging, branding, and attendee flow.
• Track expenses, PO's, invoices, and vendor payments; identify cost-saving opportunities.
• Ensure post-event closure, reconciliation, documentation, and reporting.

Skills

Vendor management

Negotiation

Budgeting

Project management

Event operations

Attention to detail

Crisis management

Stakeholder management

On-ground operations

Tools

AV production

Venue logistics

F&B coordination

Job description

Job Description: Manager / Senior Manager (Event Operations)

Experience: 4–8 Years

Employment Type: Full-Time

About People Matters

People Matters is a leading HR and talent-focused media and community platform serving business leaders

across India and Southeast Asia. We partner with CEOs, CHROs, Tech Leaders and senior decision-makers to

drive conversations around talent strategy, leadership, and the future of work.

Through high-impact physical conferences, large-scale virtual summits, roundtables, research-led initiatives,

and digital properties, People Matters enables meaningful engagement between brands and the HR ecosystem.

We combine community, content, and curated experiences to help organizations strengthen their employer

brand and business impact.

Learn more at: www.peoplematters.in

Role Overview

We are looking for a dynamic and detail-oriented Event Operations Manager/Assistant Manager to lead the

planning and execution of People Matters’ conferences and new experiences & Initiatives.

The role will be responsible for managing the end-to-end event operations lifecycle — from planning,

budgeting and vendor management to on-ground execution and post-event closure.

The ideal candidate will have hands‑on experience in managing B2B events, conferences, corporate events, or

large-scale experiences and should be comfortable working in a fast-paced, deadline-driven environment.

Key Responsibilities

Event Planning & Execution

• Own the end-to-end operational planning and execution of physical, virtual, and hybrid events.
• Develop detailed event plans covering timelines, logistics, production, staffing, vendors, and
• Coordinate with internal teams including Sales, Client Servicing, Content, Marketing, and Design to
• Ensure all event deliverables are executed as per agreed timelines, scope, and quality standards.
• Manage multiple events and projects simultaneously.
• Identify, evaluate, negotiate, and manage event vendors and service partners.
• Manage production agencies, AV partners, venues, F&B, fabrication, branding, logistics, travel, and
• other event suppliers.
• Ensure vendor deliverables meet agreed quality, timelines, and commercial commitments.
• Build a reliable and cost-effective vendor ecosystem.

Budget & Cost Management

• Prepare and manage event budgets in line with approved commercial plans.
• Track event expenses, purchase orders, invoices, and vendor payments.
• Identify opportunities for cost optimisation without compromising the attendee or client experience.
• Monitor event profitability and ensure operational decisions are aligned with business objectives.

On-Ground Operations & Experience

• Lead on-ground event operations and ensure smooth execution across all touchpoints.
• Manage venue setup, registration, stage and production, branding, seating, F&B, hospitality,
• transportation, and attendee movement.
• Coordinate with venue teams and vendors to resolve real-time operational challenges.
• Ensure a high-quality experience for speakers, delegates, partners, and other stakeholders.
• Take ownership of troubleshooting and crisis management during events.

Stakeholder & Cross-Functional Management

• Work closely with internal stakeholders to understand event objectives and translate them into
• operational plans.
• Coordinate with speakers, delegates, partners, venues, vendors, and external agencies.
• Maintain clear communication and timely updates across stakeholders.
• Anticipate operational risks and proactively develop contingency plans.

Post-Event Closure & Reporting

• Ensure timely post-event closure, including vendor reconciliation, documentation, and financial
• settlements.
• Conduct post-event reviews to identify learnings and improvement areas.
• Track operational KPIs and event performance metrics.
• Maintain event documentation, vendor databases, checklists, and standard operating processes.

What We’re Looking For

Experience & Skills

• 4–8 years of experience in Event Operations, Conference Management, Event Production, Experiential
• Marketing, or related roles.
• Proven experience managing end-to-end B2B events, conferences, roundtables, or corporate events.
• Strong vendor management and negotiation skills.
• Hands‑on experience with event logistics, production, AV, fabrication, venues, F&B, and attendee
• management.
• Good understanding of event budgeting, cost control, and commercial management.
• Strong project management and execution skills.
• Ability to manage multiple events, stakeholders, and deadlines simultaneously.
• Willingness to travel and work on-ground during events as required.
• Strong planning and organisational skills.
• High attention to detail and ownership mindset.
• Strong problem-solving and crisis-management abilities.
• Excellent communication and stakeholder management skills.
• Ability to work under pressure and meet tight deadlines.
• Solution-oriented and proactive approach.
• Strong commercial and cost-conscious mindset.
• Ability to work collaboratively in a fast-paced environment.

Why Join Us?

• Opportunity to work with top HR and business leaders across India & Southeast Asia.
• Exposure to high-impact leadership conferences and premium brand experiences.
• Opportunity to work across conferences, roundtables, custom events, and exclusive CXO experiences.
• A fast-growing, innovation-driven media organization.
• Collaborative and entrepreneurial work culture.
• Opportunity to take ownership of large-scale event operations and build strong industry expertise.

Compensation

• Salary: Competitive and aligned with industry standards, based on Experience and capability