Manager / Senior Manager – Administration & Facilities

JobItUs; Mumbai; On-site; INR 1,200,000 - 2,400,000; Full time

Job summary

JobItUs is seeking an experienced facilities and office operations manager to supervise multiple locations in Mumbai, ensuring safe, efficient, and productive environments. You will mentor support staff, manage budgets, oversee maintenance, and coordinate vendor contracts to maintain high service standards.

The role requires frequent travel across work locations, strong knowledge of building systems and safety regulations, and excellent negotiation, communication, and organizational skills to

Qualifications

• Bachelor's degree in Business Administration, Facilities Management, or a related field.
• 8+ years of proven experience in facility management and corporate administration.
• Strong knowledge of building systems and workplace safety regulations.
• Excellent negotiation, communication, and organizational skills.

Responsibilities

• Oversee the upkeep of office, clinics and residential premises, ensuring HVAC, electrical, plumbing, and security systems function optimally.
• Negotiate with and supervise external contractors (security, housekeeping, and maintenance) to guarantee service standards and cost-efficiency.
• Manage departmental budgets, track inventory, and negotiate contracts with external service providers and suppliers.
• Ensure all premises comply with local building, fire, and workplace safety regulations. Conduct routine risk assessments.
• Supervise support staff (maintenance, housekeeping, security, office support teams) and ensure seamless daily administrative functions.
• Oversee corporate travel activities to control costs, ensure employee safety, and maintain policy compliance.
• Assist with corporate event planning, board meeting logistics, and managing shared company travel schedule.

Skills

Negotiation

Communication

Organizational skills

Vendor management

Education

Bachelor's degree in Business Administration or Facilities Management

Job description

Job Summary

This role will oversee office operations and physical workspaces to ensure a safe, efficient, and productive environment. Core responsibilities include managing budgets, facility maintenance, vendor relationships, health and safety compliance, and daily administrative workflows.

Core Responsibilities

• Facilities Maintenance & Operations: Oversee the upkeep of office, clinics and residential premises, ensuring HVAC, electrical, plumbing, and security systems function optimally.
• Vendor & Contract Management: Negotiate with and supervise external contractors (security, housekeeping, and maintenance) to guarantee service standards and cost-efficiency.
• Budgeting & Vendor Oversight: Manage departmental budgets, track inventory, and negotiate contracts with external service providers and suppliers.
• Health, Safety & Compliance: Ensure all premises comply with local building, fire, and workplace safety regulations. Conduct routine risk assessments.
• Administrative Oversight: Supervise support staff (maintenance, housekeeping, security, office support teams) and ensure seamless daily administrative functions.
• Travel Desk Management – Oversee corporate travel activities to control costs, ensure employee safety, and maintain policy compliance.
• Executive & Event Support: Assist with corporate event planning, board meeting logistics, and managing shared company travel schedule. And any other activities to ensure smooth functioning of offices and clinics across Crown Vet.
• Requires frequent travel across work locations.

Qualifications & Skills

• Bachelor's degree in Business Administration, Facilities Management, or a related field.
• 8+ years of proven experience in facility management and corporate administration.
• Strong knowledge of building systems and workplace safety regulations.
• Excellent negotiation, communication, and organizational skills.