Senior Manager – Administration

Pixxel; Bengaluru; On-site; INR 1,500,000 - 2,100,000; Full time

Job summary

Pixxel is seeking a Facility Administrator to oversee day-to-day office operations across all locations in Bengaluru. You will ensure infrastructure, security, housekeeping, and services run smoothly while maintaining a safe, productive environment.

In this role, you will manage vendor contracts, budgets, and expansion plans to support rapid growth. You will partner with People Experience and teams to deliver a high-touch workplace and drive cost-efficient improvements.

Qualifications

• Oversee day-to-day administration and facility operations across all office locations.
• Maintain a safe, highly productive, and employee‑friendly work environment.
• Drive workplace expansion plans and physical office readiness to support rapid organisational growth.
• Manage end‑to‑end relationships with facility, security, housekeeping, travel, and infrastructure vendors.
• Negotiate contracts, renewals, and service agreements to optimise quality, maximise value, and reduce operational costs.
• Ensure compliance with contractual obligations and service expectations.
• Prepare, track, and manage annual administration budgets and financial forecasts.
• Audit administrative expenses and identify opportunities for operational efficiency and cost savings.
• Evaluate vendor proposals and recommend commercially viable, scalable solutions while adhering to approved budgets.
• Partner with People Experience and business teams to deliver a seamless, high‑touch workplace experience.
• Support employee onboarding by ensuring workplace readiness, building access, asset allocation, and workspace setup.
• Drive workplace initiatives that improve employee satisfaction, engagement, and productivity.

Responsibilities

• Oversee day-to-day administration and facility operations across all office locations.
• Maintain a safe, highly productive work environment for all employees.
• Drive expansion plans and office readiness to support rapid growth.
• Manage relationships with facility, security, housekeeping, travel, and infrastructure vendors.
• Negotiate contracts, renewals, and service agreements to optimise quality and costs.
• Ensure compliance with contractual obligations and service expectations.
• Prepare and manage annual administration budgets and forecasts.
• Audit expenses and identify opportunities for efficiency and savings.
• Evaluate vendor proposals and select scalable solutions within budgets.
• Collaborate with People Experience and business teams for a high-touch workplace.
• Support onboarding with workspace setup, access, and asset allocation.
• Drive initiatives that boost satisfaction, engagement, and productivity.

Job description

ROLE

• Oversee day-to-day administration and facility operations across all office locations, ensuring infrastructure, utilities, housekeeping, security, transportation, cafeteria, and maintenance services operate efficiently
• Maintain a safe, highly productive, and employee‑friendly work environment
• Drive workplace expansion plans and physical office readiness to support rapid organisational growth
• Manage end‑to‑end relationships with facility, security, housekeeping, travel, and infrastructure vendors
• Negotiate contracts, renewals, and service agreements to optimise quality, maximise value, and reduce operational costs
• Ensure compliance with contractual obligations and service expectations
• Prepare, track, and manage annual administration budgets and financial forecasts
• Audit administrative expenses and identify opportunities for operational efficiency and cost savings
• Evaluate vendor proposals and recommend commercially viable, scalable solutions while adhering to approved budgets
• Partner with People Experience and business teams to deliver a seamless, high‑touch workplace experience
• Support employee onboarding by ensuring workplace readiness, building access, asset allocation, and workspace setup
• Drive workplace initiatives that improve employee satisfaction, engagement, and productivity