Manager Payables || Finance || ECom || Retail

KSA INC; Mumbai; On-site; INR 600,000 - 1,200,000; Full time

Job summary

KSA INC is seeking a Payables Manager in Mumbai to oversee payables, vendor relationships, and cashflow aligned with business strategy. You will coordinate with merchandising and operations to align payment schedules with vendor terms and sell-through expectations.

The role requires CA/MBA with 3–4 years’ industry experience, strong accounting, Excel skills and the ability to drive process improvements in a fast-paced environment.

Qualifications

• CA/Semi Qualified CA or MBA with 3-4 years of industry experience.
• Strong fundamentals in Financial Accounting/Reporting and workflows.
• Excellent in number crunching, data analysis and Advanced Excel.
• Ability to multitask in a fast-paced environment with accuracy.

Responsibilities

• Lead payables and vendor management across the business.
• Align AP cycles with cashflow strategy and vendor terms.
• Monitor invoices, reconciliations and DSOs; improve working capital.
• MIS reporting on PL, inventory, cashflows and costs by model.
• Coordinate with cross-functional teams and respond to vendor inquiries.

Skills

Finance

Operations

Expenses

Reporting

Capital

Management

Education

CA (Fresher/Semi Qualified)

MBA

Tools

Advanced Excel

Job description

Payables Management

Drive over all business Payables & Vendor Management. Monitor AP cycles and ensure alignment

with the cashflow strategy. Work with merchandising and operations to align payment

schedules/aging with vendor terms and sell-through expectations.

In-depth analysis of the functioning of Payables & Receivables management

tool/system/processes, providing inputs for eliminating gaps/discrepancies in the tool and

developing forward looking business capabilities within the tool by closely working with the

product development & cross functional teams.

Close coordination with cross functional teams to escalation deviation in pricing/margins agreed

with the vendors and maintain tight control over SLA breach by Vendors. Come up with

innovative ways to increase payment terms via vendor financing etc

Periodic scrutiny of expenses/Vendor ledger balances. Regular reconciliations of Invoices vs

short shipment quantities work closely with operations & buying team to ensure bookkeeping &

payments are accurately captured in the accounting system.

Processing & tracking Marketing, Packaging, all Utility, Warehouse labour/manpower, Staff

reimbursement, Admin, Office, Rental & other business payments per due dates and track any

anomalies or unusual spike in expenses month on month. Ensure timely response to inquiries

from vendors and drive Vendor satisfaction.

GST reconcilations between internal system vs vendor records uploaded on GST portal.

Close tracking and reconciliation of B2B & B2C sales (online & offline channels) with Internal

system vs Books of Accounts. Ensuring tight reconciliation between receivables due vs collections

received. Improve DSOs of the business.

Banking/Cashflow Operations & Reporting’s:

Lead the cashflow/working capital management addressing liquidity needs of the business. Head

the banking activities, negotiate with bankers, manage forex etc. Lead initiatives to improve

working capital by managing AP, AR and Inventory funding cycles.

Manage and come up with innovative ways to automate & digitize the entire payables

management process.

MIS reporting/analysis of business PL, Inventory, liquidation impact & Cashflows.

Monthly reporting of business payables & Fixed costs segregated into various sourcing models &

cost centres, tracking of DPOs and overall cash conversion cycle of the business.

Manage Import compliances - Reporting an end-to-end advance foreign remittance and settling

the BOEs against those advance remittances.

Requirements

Qualified Fresher CA/Semi Qualified CA or MBA with 3-4 years of Industry/Domain experience.

3+ years of Industry experience in Finance Operations and Vendor Management would be

preferred specially with Ecommerce-Retail consumer business background.

Should have strong fundamentals in Financial Accounting/Reporting and hands on experience in

executing the defined processes & workflows within the function.

Excellent in number crunching, data analysis & Advanced excel etc. Should be multitasking.

Ability to work independently and with a team in a fast-paced and high-volume environment

with emphasis on accuracy and speed. Should be organised and process driven.

Personal Attributes

Consistently iterates through new and different approaches and proactively takes initiatives.

Sources and listens to all point of view & respects differing opinions when developing solutions.

Strong process and governance set up capabilities - Ability to establish processes and systems in

a fast growing start up set up, while still meeting growth objectives

Sharp & analytical mind. Quick with numbers, ability to understand business, P&L and balance

sheet implications.

Skills: finance,operations,expenses,reporting,capital,management