Manager Payables | Finance | ECom | Retail

KSA INC; Mumbai; On-site; INR 900,000 - 1,500,000; Full time

Job summary

KSA INC in Mumbai seeks a Payables Management professional to drive payables, vendor management, and alignment of payment cycles with cashflow.

Role includes analysis of payables/receivables tools, improving DSOs, GST reconciliations, and MIS reporting to support decision-making in a fast-paced ecommerce/retail setup.

Qualifications

• Qualified Fresher CA/Semi Qualified CA or MBA with 3-4 years of Industry/Domain experience.
• 3+ years of Industry experience in Finance Operations and Vendor Management would be preferred, especially with Ecommerce-Retail consumer business background.
• Strong fundamentals in Financial Accounting/Reporting and hands-on experience in defined processes & workflows within the function.
• Excellent in number crunching, data analysis & Advanced excel etc. Should be multitasking.
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and speed. Should be organised and process driven.

Responsibilities

• Drive Payables & Vendor Management; monitor AP cycles and align with cashflow strategy.
• Coordinate with cross functional teams to escalation deviation in pricing/margins with vendors and maintain tight control over SLA breach.
• Analyze and reconcile vendor ledgers; improve DSOs and cash conversion cycle.
• Automate & digitize the entire payables management process; MIS reporting on PL, Inventory, cashflows.
• GST reconciliations and reconciliation of invoices vs shipments; respond to vendor inquiries.

Skills

Advanced Excel

Financial analysis

Data analysis

Education

CA or MBA

Job description

Payables Management

Drive over all business Payables & Vendor Management. Monitor AP cycles and ensure alignment with the cashflow strategy. Work with merchandising and operations to align payment schedules/aging with vendor terms and sell-through expectations.

In-depth analysis of the functioning of Payables & Receivables management tool/system/processes, providing inputs for eliminating gaps/discrepancies in the tool and developing forward looking business capabilities within the tool by closely working with the product development & cross functional teams.

Close coordination with cross functional teams to escalation deviation in pricing/margins agreed with the vendors and maintain tight control over SLA breach by Vendors. Come up with innovative ways to increase payment terms via vendor financing etc

Periodic scrutiny of expenses/Vendor ledger balances. Regular reconciliations of Invoices vs short shipment quantities work closely with operations & buying team to ensure bookkeeping & payments are accurately captured in the accounting system.

Processing & tracking Marketing, Packaging, all Utility, Warehouse labour/manpower, Staff reimbursement, Admin, Office, Rental & other business payments per due dates and track any anomalies or unusual spike in expenses month on month. Ensure timely response to inquiries from vendors and drive Vendor satisfaction.

GST reconciliations between internal system vs vendor records uploaded on GST portal.

Close tracking and reconciliation of B2B & B2C sales (online & offline channels) with Internal system vs Books of Accounts. Ensuring tight reconciliation between receivables due vs collections received. Improve DSOs of the business.

Banking/Cashflow Operations & Reportings:

• Lead the cashflow/working capital management addressing liquidity needs of the business.
• Head the banking activities, negotiate with bankers, manage forex etc.
• Lead initiatives to improve working capital by managing AP, AR and Inventory funding cycles.
• Manage and come up with innovative ways to automate & digitize the entire payables management process.
• MIS reporting/analysis of business PL, Inventory, liquidation impact & Cashflows.
• Monthly reporting of business payables & Fixed costs segregated into various sourcing models & cost centres, tracking of DPOs and overall cash conversion cycle of the business.
• Manage Import compliances - Reporting an end-to-end advance foreign remittance and settling the BOEs against those advance remittances.

Requirements

• Qualified Fresher CA/Semi Qualified CA or MBA with 3-4 years of Industry/Domain experience.
• 3+ years of Industry experience in Finance Operations and Vendor Management would be preferred specially with Ecommerce-Retail consumer business background.
• Should have strong fundamentals in Financial Accounting/Reporting and hands on experience in executing the defined processes & workflows within the function.
• Excellent in number crunching, data analysis & Advanced excel etc. Should be multitasking.
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and speed. Should be organised and process driven.

Personal Attributes

• Consistently iterates through new and different approaches and proactively takes initiatives.
• Sources and listens to all point of view & respects differing opinions when developing solutions.
• Strong process and governance set up capabilities - Ability to establish processes and systems in a fast growing start up set up, while still meeting growth objectives
• Sharp & analytical mind. Quick with numbers, ability to understand business, P&L and balance sheet implications.

Skills: finance,operations,expenses,reporting,capital,management .