Manager HR & Administration

KSB; Maharashtra; On-site; INR 1,500,000 - 2,500,000; Full time

Job summary

KSB in Maharashtra, India, seeks an experienced HR & Employee Relations specialist to ensure statutory compliance under Labour Laws and New Labour Codes, liaise with government authorities, and oversee contract labour administration.

The role covers wage administration, IR management, welfare programs, POSH, and coordination of audits and policies. Preferred candidate has 10–12 years in manufacturing HR, strong drafting skills, and proven stakeholder networking.

Qualifications

• Post-graduation in HR/IR related fields
• 10–12 years in HR, Employee Relations, legal compliances and admin

Responsibilities

• Ensure statutory compliances under Labour Laws & New Labour Codes and update internal Compliance portal
• Liaise with government officials and non-government authorities
• Oversee Contract Labour Administration and legal compliance
• Maintain smooth industrial relations and support wage agreements
• Supervise time office and wage administration for on-roll and third-party staff
• Attend and resolve employee grievances relating to salary, amenities, welfare, GPA and medical scheme
• administer welfare activities and canteen, first aid, transport, housing and other facilities
• Schedule committees on canteen, welfare, transport, POSH and related matters
• Manage contract canteen, security, garden, transport, admin services and reception
• Manage vendors and administrative services
• Submit MIS reports to stakeholders
• Support IMS audits and HR policy implementations

Skills

Labour laws

HR processes

Govt authorities

Comms drafting

Administration

MS Office

IMS exposure

Education

MPM/MSW

MLL/LW/MLS

Tools

IMS

Job description

Role & responsibilities

1. Ensure statutory compliances under various Labour Laws & New Labour codes and timely updation of the internal Compliance portal

Factories Act, 1948, The Contract Labour (Regulation & Abolition) Act, 1970, The Minimum Wages Act, 1948,The Employees State Insurance Act, 1948, The Provident Fund & Miscellaneous Provident Act, 1952, Employment Exchange Act, Employees Compensation Act, 1923, Standing Orders Act, 1946, Maharashtra Mathadi, Hamal & Other Manual Workers Act, 1969 etc

2. Liaise with Government Officials like Factory Inspector, Labour Commissioner, ESI Director, Provident Fund Commissioner, Mathadi Inspector, Police etc and Non Govt authorities like local bodies, Gram Panchayat, NIMA etc.

3. Look after Contract Labour Administration & ensure Contract Labour Legal Compliance

4. Ensure smooth Industrial Relations with Union & Support for Wage Agreement / Long Term Settlement with Union

5. Supervise and control Time office functions and ensure Salary & Wage administration for on roll employees including Apprentices & Trainees and third party employees like NAPS, WILP etc

6. Attend & resolve the grievances of employees pertaining to Salary/Wage, Amenities, Welfare, GPA, Medical Scheme.

7. Ensure Disciplinary actions related to various misconducts under the guidance of HOD / Participating in domestic enquiries as Management Representative as & when required

8. Administer welfare activities / amenities like Statutory Canteen, First Aid, Ambulance Room, Non-Statutory like Transport, Gardening, Uniforms, Housing / Vehicle Loan etc.

9. Scheduling & coordinating Committee meetings on Canteen, Welfare, Transport, Works, POSH etc committees

10. Administer Contract Canteen, Security, Garden Transport, and General Administration Telephone, Courier, Conference Hall Management, Pest Control, Pantry Management, Reception

11. Administer other miscellaneous Vendors, Contractors and administrative Services

12. Submit MIS Reports to various stake holders within stipulated time

13. Implement and ensure compliances under IMS standards (ISO 9001, 140001, 45001) and various internal & external Audits for HR & ER

Participate & Support in implementation of various HR Policies & OD initiatives/Engagement Activities

Preferred candidate profile

Post-Graduation MPM /MSW/ MLL & LW / MLS

Professional experience: - 10 to 12 years in HR & Employee Relations, Legal Compliances, Labour Welfare and Administration

- Relevant experience in manufacturing / Engineering industry

Defined competencies:

Functional Skills:

• Excellent Knowledge of labour laws & New Labour Codes
• Knowledge of various HR Process.
• Connect with relevant statutory / Govt. Authorities and local authorities
• Excellent Communication & drafting skills
• Excellent Administration skills.
• Proficiency in MS Office / Data Management
• Exposure to IMS (Integrated Management System)

Behavioural Skills:

• Time management
• Positive Attitude & Team Work
• Analytical ability
• Problem Solving skills
• Good Inter-personal Skills and networking ability