Manager Facilities Administration

Pearce Services; Mohali; On-site; INR 1,800,000 - 2,600,000; Full time

Job summary

Pearce Services in Mohali, India is seeking a Manager – Administration & Facilities to lead end-to-end admin and facility operations across corporate premises. The role emphasizes ownership, operational excellence, and improvements in workplace management, vendor governance, and employee experience.

You will manage security, housekeeping, travel, transport, procurement, budget, and compliance, coordinating with vendors and internal stakeholders to ensure reliable service delivery and cost

Qualifications

• 8–14 years of experience in administration and facility management.
• Strong experience in managing vendors, facilities, and workplace operations.
• Good understanding of compliance, safety, and regulatory requirements.
• Excellent stakeholder management and coordination skills.
• Strong problem-solving and decision-making abilities.

Responsibilities

• Security management including coordination with agencies and ensuring movement of people and materials.
• Oversee housekeeping, office upkeep, cleanliness, and cafeteria administration.
• Manage travel bookings, hotel arrangements, vendor management, and fleet coordination.
• Coordinate meetings, events, and leadership visits; oversee mailroom and office services.
• Maintain office equipment, HVAC, utilities; manage AMCs and preventive maintenance.
• Ensure safety, fire compliance and business continuity planning; budgeting and cost control.

Skills

Vendor management

Facilities management

Office operations

Budgeting

Job description

Pearce Services is a leading nationwide provider of operations, maintenance, and engineering services for mission‑critical infrastructure across the United States. Founded in 1998, Pearce supports telecommunications, renewable energy (wind and solar), EV charging infrastructure, and energy storage sectors. Pearce is known for its strong focus on uptime, reliability, safety, and operational excellence, enabled by advanced analytics, proprietary platforms, and a distributed operations model.

Role Overview

We are looking for an experienced Manager – Administration & Facilities to lead and manage end-to-end admin and facility operations. The role requires strong ownership, operational excellence, and the ability to drive improvements across workplace management, vendor governance, and employee experience.

Key Responsibilities

Security Management

• Ensure overall security arrangements for the organization, including movement of people and materials
• Coordinate with security agencies and local law enforcement as required

Housekeeping & Facility Management

• Oversee housekeeping operations, office upkeep, pest control, and minor repairs
• Ensure high standards of cleanliness, hygiene, and maintenance across premises
• Manage cafeteria/canteen administration and workplace services

Travel & Transport Management

• Manage travel bookings, hotel arrangements, and logistics for official travel
• Oversee transport operations including cab/vendor management, driver rosters, billing, and fleet coordination
• Manage vendor selection, contracts, SLAs, and performance reviews
• Handle procurement, rate contracts, and vendor payments
• Ensure efficient service delivery and cost optimization

Operations & Office Management

• Manage conference rooms, office supplies, stationery, and inventory
• Coordinate meetings, events, and leadership visits
• Oversee mailroom/courier operations

Maintenance & Compliance

• Ensure maintenance of office equipment, including printers, HVAC, and utilities
• Manage AMCs, renewals, and preventive maintenance schedules
• Ensure compliance with safety, fire, and statutory requirements
• Support emergency preparedness and business continuity processes

Budgeting & Reporting

• Manage admin budgets, cost control, and expense tracking
• Handle billing, invoicing, and petty cash management

Core Experience & Qualifications

• 8–14 years of experience in administration and facility management
• Strong experience in managing vendors, facilities, and workplace operations
• Good understanding of compliance, safety, and regulatory requirements
• Excellent stakeholder management and coordination skills
• Strong problem-solving and decision‑making abilities

Additional Key Requirements (Hiring Manager Expectations)

• Must have managed administration for a corporate setup with 500+ employees
• Strong hands‑on knowledge of housekeeping operations, cleaning chemicals, and hygiene standards
• Demonstrated ability to be proactive, with a focus on process improvements and operational enhancements
• Ability to take ownership and drive initiatives independently

Preferred Skills

• Experience in handling large-scale or multi-location operations
• Strong focus on process optimization and efficiency
• Familiarity with audit, compliance, and quality standards (ISO, safety systems, etc.)