Facilities & Corporate Services Administrator

Guardanthealth; Hyderabad; On-site; INR 500,000 - 800,000; Full time

Job summary

Guardanthealth is seeking a Facilities & Corporate Services Administrator to manage daily office operations and ensure a safe, well-maintained workplace. You will coordinate vendors, support infrastructure, and assist with employee workplace needs across the Hyderabad campus.

The role involves collaboration with building management, IT teams, and internal stakeholders to keep facilities compliant, functional, and ready for business growth.

Qualifications

• 3–5 years experience in corporate services, facilities management, or workplace operations.
• Prior experience supporting corporate offices or GCC environments.
• Ability to coordinate across vendors, internal teams, and building management.

Responsibilities

• Office Facilities Management: oversee daily operations and maintain a smooth workplace environment.
• Vendor Management: coordinate with housekeeping, security, cafeteria, and maintenance providers; monitor SLAs.
• Infrastructure & Asset Management: support furniture setup, maintain assets, coordinate IT-related office equipment.
• Workplace Experience & Employee Support: be first point of contact for facility requests; coordinate meetings and events.
• Safety & Compliance: ensure safety standards, assist with drills and inspections, maintain compliance records.
• Office Expansion & Infrastructure Projects: assist with expansion/relocation projects and workspace planning.

Skills

Facilities management

Vendor coordination

Operations troubleshooting

Organizational skills

Communication skills

Tools

Ticketing systems

Invoice tracking

Asset management

Workplace systems

Job description

Role Overview

The Facilities & Corporate Services Administrator is responsible for managing day-to-day office operations and ensuring a safe, efficient, and well-maintained workplace environment. The role focuses on facilities management, vendor coordination, infrastructure maintenance, and employee workplace support to ensure seamless office operations.

This role works closely with internal stakeholders, external vendors, and building management teams to maintain high operational standards across office facilities and corporate services.

Key Responsibilities

Office Facilities Management

• Manage daily office operations to ensure a smooth and efficient workplace environment.
• Oversee maintenance of office infrastructure including workstations, meeting rooms, common areas, and cafeteria spaces.
• Coordinate with building management for utilities, maintenance, security, and housekeeping.
• Ensure timely resolution of facility-related issues reported by employees.

Vendor Management

• Coordinate with facility vendors such as housekeeping, security, cafeteria, and maintenance providers.
• Monitor vendor performance and ensure adherence to service level agreements (SLAs).
• Manage vendor invoices, service requests, and operational deliverables.
• Assist in vendor selection, contract coordination, and service renewals.

Infrastructure & Asset Management

• Support office infrastructure setup including furniture, workspace arrangements, and meeting room facilities.
• Maintain records of office assets and equipment.
• Coordinate with IT teams for installation and maintenance of office equipment such as printers, network infrastructure, and AV systems.

Workplace Experience & Employee Support

• Act as the first point of contact for employee facility-related requests.
• Ensure meeting rooms, conference areas, and collaboration spaces are operational and well-maintained.
• Support office events, leadership visits, and internal meetings with logistical arrangements.
• Maintain workplace hygiene, safety, and employee comfort standards.

Safety & Compliance

• Ensure adherence to workplace safety standards and regulatory compliance requirements.
• Support fire safety drills, emergency preparedness activities, and safety inspections.
• Maintain records related to safety compliance and facility audits.

Office Expansion & Infrastructure Projects

• Support office expansion, relocation, or renovation projects in coordination with leadership and vendors.
• Assist with workspace planning and infrastructure readiness for new hires.
• Coordinate facility readiness during office transitions or new office setups.

Key Deliverables

• Smooth day-to-day office operations
• Vendor performance monitoring and coordination
• Workplace maintenance and issue resolution
• Facilities readiness for employee productivity
• Compliance with safety and infrastructure standards

Skills & Competencies

• Facilities and office operations management
• Vendor coordination and relationship management
• Problem solving and operational troubleshooting
• Organizational and multitasking abilities
• Strong communication and coordination skills

Tools & Systems

• Facilities ticketing or service request systems
• Vendor and invoice tracking tools
• Asset management and inventory tracking
• Workplace management systems

Ideal Background

• 3-5 years experience in corporate services, facilities management, or workplace operations
• Prior experience supporting corporate offices or GCC environments
• Ability to coordinate across vendors, internal teams, and building management

AI & Digital Fluency

• Demonstrate curiosity, sound judgment, and the ability to critically evaluate and responsibly leverage AI-enabled tools in accordance with company policies, ethical standards, and regulatory requirements to improve the efficiency, effectiveness, and quality of work.