Manager-Event Operations & Production

Medhavi Skills University; Gurugram District; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Medhavi Skills University is seeking an Event Operations & Production Manager to run on-ground events for MedhaviOne. You own the plan, the venue, the vendors, and the live event from handover to teardown.

You will work alongside the Programme & Events Manager, translating briefs into operating plans, visiting sites, and managing budgets to ensure smooth execution for 600+ enterprise partners and campus events.

Qualifications

• 4–7 years of work experience in corporate events, conferences, live productions or experiential marketing.

Responsibilities

• Turn briefs into operating plans: checklists, timelines, run-of-show documents and responsibility matrices.
• Visit sites and judge venues on capacity, layout, access, branding and guest movement.
• Run production and fabrication: stage, sets, branding, lighting, sound, AV and power; check against specifications.
• Brief, compare and manage vendors; maintain scope, commercials and timelines; intervene if needed.
• Lead the live event: registration, seating, hospitality, speaker handling, backstage and event flow.
• Plan speaker and VIP logistics: arrival, stay, transfers and green rooms.
• Set operational budgets and track spend, purchase orders and invoices with finance; save cost without reducing quality.
• Flag risks early and keep a contingency plan ready.
• Close every event properly: venue hand back, inventory, vendor closure and a review.
• Turn learnings into SOPs, checklists, templates and a vendor database.

Job description

We are hiring an Event Operations & Production Manager to run everything on the ground at MedhaviOne events. You own the plan, the venue, the vendors and the live event, from venue handover to teardown.

Why now

An event is judged on the day. Guests see none of the planning, only the result.

• The venue is ready before the first guest arrives.
• Production matches the approved design.
• Speakers and VIPs are looked after from arrival to departure.
• When something breaks, the guest never sees it.

Ideas are the easy part. Delivery is what people remember. We need someone who stays calm on show day, and who plans so well that most problems never happen.

You work alongside the Programme & Events Manager, who owns concept and content. You own how the event is built and run.

What you will do

You own how the event is built and run.

• Turn briefs into operating plans: checklists, timelines, run-of-show documents and responsibility matrices.
• Visit sites and judge venues on capacity, layout, access, branding and guest movement.
• Run production and fabrication: stage, sets, branding, lighting, sound, AV and power. Check every element against approved specifications.
• Brief, compare and manage vendors. Keep scope, commercials and timelines clear, and step in when a vendor slips.
• Lead the live event: registration, seating, hospitality, speaker handling, backstage and event flow.
• Plan speaker and VIP logistics: arrival, stay, transfers and green rooms.
• Set operational budgets and track spend, purchase orders and invoices with finance. Save cost without cutting quality.
• Flag risks early and keep a contingency plan ready.
• Close every event properly: venue hand back, inventory, vendor closure and a review.
• Turn learnings into SOPs, checklists, templates and a vendor database.

What you will deliver: master operations plan, run-of-show, site assessments, vendor briefs and scopes, budget against actuals, post-event closure report, and event SOPs.

Who we are looking for

Must have

• 4–7 years of work experience, with strong event-agency experience in corporate events, conferences, exhibitions, live productions or experiential marketing.
• Events you have run on the ground, from venue handover to teardown, and can show.
• Strong vendor and venue management skills.
• Confidence reading production drawings, layouts and technical specifications.
• The ability to run several events and vendors at once without dropping quality.

Good to have

• A ready network of production, fabrication, AV, hospitality, transport and manpower vendors.
• Experience with budgets, procurement and vendor commercials.
• Experience building SOPs and templates that a team then uses.

How you work

• Hands-on. You are on the ground when it matters.
• Solution-first. You bring the fix along with the problem.
• Detail-driven. You meet deadlines, and flag early when you cannot.
• Calm and discreet. You resolve issues with speed, and the guest never notices.
• Proud of your work. You deliver events you would put your name on.

What you get

• The ground is yours. You own execution from handover to teardown.
• Real scale. You deliver events for 600+ enterprise partners, leaders, institutions and a university campus.
• A say in how we work. You build the SOPs, templates and vendor base that every future event runs on.
• Direct access. You work with the leadership team, Finance and every function that touches an event.
• Visible work. Your delivery is seen, and remembered, by leaders and partners.

About MedhaviOne

MedhaviOne is building India's education-to-employment infrastructure: shared standards for skills and credentials that connect institutions, employers and learners.

We are not an early-stage startup. The Medhavi Group already has:

• 600+ enterprise partners across 30+ sectors, including Hyundai, Mahindra, MRF, Daikin, IHG Hotels and the Indian Navy; 650,000+ learners reached across India
• Its own skills university, Medhavi Skills University, with close to 2,000 students on campus

The base is built. We now need people to build the next businesses on top of it.

Established in 2013, Medhavi Group is a unified ecosystem comprising MSU and various skill-promoting organisations, dedicated to advancing skill development, vocational training, and industry-integrated higher education. It has trained 6+ lakh learners with 70%+ employability outcomes and supports 20,000+ active students.

• WISE (Work Integrated Skill-based Higher Education) is Medhavi’s flagship initiative, built on the principle of “Industry on Campus”, combining academic learning with structured on-the-job training.
• Through partnerships with 300+ leading organisations across 26+ sectors, including Hyundai, Mahindra, IHG Group, Marriott, ITC and Tata Electronics, WISE builds industry-aligned talent pipelines.
• WISE enables students to graduate with real work experience and industry-ready skills, enhancing employability, workforce productivity, and bridging the industry skill gap.