Manager : CXO Engagement & Events

Aimpakt Mediatek Pvt Ltd; Mumbai; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Aimpakt Mediatek Pvt Ltd in Mumbai is seeking a dynamic professional to manage engagement activities for the CXO Forum, connecting CXOs and senior leaders while driving active participation, networking, and relationship-building.

You will coordinate leadership events, onboarding, and podcast initiatives, oversee interviews and communications, and ensure smooth execution with internal teams and external partners, maintaining confidentiality and accuracy.

Qualifications

• 4-7 years of experience in executive engagement, community management, corporate events, stakeholder relations, or executive coordination.
• Excellent verbal and written English communication skills.
• Strong relationship-building and interpersonal skills, with confidence in interacting with CXOs and senior executives.
• Experience organizing leadership events, webinars, networking sessions, or executive meetings.
• Experience coordinating podcasts, executive interviews, or digital content production will be an advantage.
• Strong planning, scheduling, calendar management, multitasking, and follow-up capabilities.
• Experience coordinating interviews, internal inductions, onboarding activities, and employee documentation.
• Ability to prepare, issue, and maintain official documents, offer letters, and onboarding records with accuracy and confidentiality.
• Proficiency in MS Office, LinkedIn, CRM tools, and virtual meeting platforms.
• Experience in membership engagement, professional communities, or business forums will be an advantage.
• Exposure to international stakeholders, particularly European or Swiss business communities, is preferred.

Responsibilities

• CXO Forum Engagement: Drive active engagement, participation, networking, and relationship-building initiatives among forum members.
• CXO Relationship Management: Build and maintain professional relationships with CEOs, CIOs, CTOs, CHROs, CFOs, and other senior executives.
• Executive Events: Plan and coordinate CXO roundtables, leadership conferences, networking events, webinars, and executive discussions.
• Membership Growth & Retention: Support new member acquisition, onboarding, ongoing engagement, and retention of existing CXO Forum members.
• Scheduling & Internal Coordination: Manage interview scheduling, executive meetings, calendar coordination, and follow-ups with internal teams. Coordinate induction and onboarding sessions for internal candidates, including preparation, issuance, and tracking of offer letters, appointment letters, onboarding documents, and other official communications.
• Leadership Interviews: Coordinate CXO interviews, leadership interactions, speaker discussions, and executive follow-ups.
• Podcast Creation & Management: Plan and coordinate CXO-focused podcasts, including identifying topics, inviting executive speakers, scheduling recordings, coordinating production and editing, and publishing episodes across relevant platforms.
• Advisory Board Coordination: Coordinate with advisory board members on meetings, initiatives, engagement activities, and follow-up actions.
• Forum Initiatives: Support think tanks, mentoring programs, knowledge-sharing sessions, and leadership engagement activities.
• Stakeholder Coordination: Work closely with internal teams, speakers, and external stakeholders to ensure smooth execution of forum activities.
• Content & LinkedIn Engagement: Coordinate leadership content, executive announcements, event promotions, LinkedIn activities, and forum communications.
• Partnership Coordination: Support collaborations with corporate leaders, industry associations, academic institutions, and ecosystem partners.
• Engagement Tracking & Reporting: Maintain CXO databases, event calendars, membership records, engagement dashboards, and activity reports.

Skills

Executive engagement

Community management

Corporate events

Stakeholder relations

Event planning

Calendar management

Interview coordination

Content & LinkedIn engagement

Documentation handling

MS Office & CRM tools

Education

Bachelor's degree in Business/Communications

Tools

CRM tools

MS Office

Virtual meeting platforms

Job description

We are looking for a dynamic, proactive, and well-organized professional to manage engagement activities for the CxO Forum, an executive community connecting CXOs, industry leaders, and business professionals. The role focuses on driving forum engagement, strengthening executive relationships, coordinating leadership events, expanding forum membership, and ensuring seamless execution of internal and external initiatives.

Key Responsibilities

• CXO Forum Engagement: Drive active engagement, participation, networking, and relationship-building initiatives among forum members.
• CXO Relationship Management: Build and maintain professional relationships with CEOs, CIOs, CTOs, CHROs, CFOs, and other senior executives.
• Executive Events: Plan and coordinate CXO roundtables, leadership conferences, networking events, webinars, and executive discussions.
• Membership Growth & Retention: Support new member acquisition, onboarding, ongoing engagement, and retention of existing CXO Forum members.
• Scheduling & Internal Coordination: Manage interview scheduling, executive meetings, calendar coordination, and follow-ups with internal teams. Coordinate induction and onboarding sessions for internal candidates, including preparation, issuance, and tracking of offer letters, appointment letters, onboarding documents, and other official communications.
• Leadership Interviews: Coordinate CXO interviews, leadership interactions, speaker discussions, and executive follow-ups.
• Podcast Creation & Management: Plan and coordinate CXO-focused podcasts, including identifying topics, inviting executive speakers, scheduling recordings, coordinating production and editing, and publishing episodes across relevant platforms.
• Advisory Board Coordination: Coordinate with advisory board members on meetings, initiatives, engagement activities, and follow-up actions.
• Forum Initiatives: Support think tanks, mentoring programs, knowledge-sharing sessions, and leadership engagement activities.
• Stakeholder Coordination: Work closely with internal teams, speakers, and external stakeholders to ensure smooth execution of forum activities.
• Content & LinkedIn Engagement: Coordinate leadership content, executive announcements, event promotions, LinkedIn activities, and forum communications.
• Partnership Coordination: Support collaborations with corporate leaders, industry associations, academic institutions, and ecosystem partners.
• Engagement Tracking & Reporting: Maintain CXO databases, event calendars, membership records, engagement dashboards, and activity reports.

Required Skills & Experience

• 4-7 years of experience in executive engagement, community management, corporate events, stakeholder relations, or executive coordination.
• Excellent verbal and written English communication skills.
• Strong relationship-building and interpersonal skills, with confidence in interacting with CXOs and senior executives.
• Experience organizing leadership events, webinars, networking sessions, or executive meetings.
• Experience coordinating podcasts, executive interviews, or digital content production will be an advantage.
• Strong planning, scheduling, calendar management, multitasking, and follow-up capabilities.
• Experience coordinating interviews, internal inductions, onboarding activities, and employee documentation.
• Ability to prepare, issue, and maintain official documents, offer letters, and onboarding records with accuracy and confidentiality.
• Proficiency in MS Office, LinkedIn, CRM tools, and virtual meeting platforms.
• Experience in membership engagement, professional communities, or business forums will be an advantage.
• Exposure to international stakeholders, particularly European or Swiss business communities, is preferred.