Manager - Administration & Facilities

CBIZ INDIA; Hyderabad; Hybrid; INR 1,800,000 - 3,000,000; Full time

Benefits offered by this job

Health insurance (family)?

Hybrid work model

Parental leaves

Relocation benefits

Retirement benefits

Job summary

CBIZ, Inc. in Hyderabad seeks a seasoned Facilities & Admin Lead to own end-to-end site administration, ensuring best-in-class infrastructure, amenities, safety, and office operations for our employees across locations.

You will plan new site setups, manage vendor contracts, drive compliance, lead the admin team, and maintain budgets and reporting. This role requires 12+ years in facilities and administration, with experience in real estate, transport, security, and related functions for large

Qualifications

• Graduate with 12+ years experience in facilities and admin.
• Experience in Real Estate, F&B, Transport, Security, Logistics.
• Led new site builds and setup from ground up.
• Audit and compliance related to office management.
• Vendor contracts and service assessments management.
• Strong reporting and presentation skills; managed 500+ employees.

Responsibilities

• Lead end-to-end site administration and facilities management.
• Plan and stabilise operations for new locations.
• Conduct fire drills and safety drills and BCP planning.
• Build processes for maintenance, cleaning, safety, reporting.
• Cross-train the team and create backups.
• Manage admin and facilities budget forecasting and reporting monthly.

Skills

Site administration

Facilities management

Vendor management

Budgeting

Reporting

Leadership

Education

Graduate degree

Job description

CBIZ, Inc. (NYSE: CBZ) is a leading professional services advisor to middle-market businesses nationwide. With industry knowledge and expertise in accounting, tax, advisory, benefits, insurance, and technology, CBIZ delivers actionable insights to help clients anticipate what is next and discover new ways to accelerate growth. CBIZ has more than 9,500 team members across 23 major markets coast to coast.

CBIZ strives to be our team members' employer of choice by creating an environment where team members are appreciated, recognized for their contributions, and provided with opportunities to grow, both personally and professionally, throughout their careers.

Together, CBIZ and CBIZ CPAs are ranked as one of the top providers of accounting services in the United States. CBIZ CPAs is an independent CPA firm that provides audit, review and attest services, while CBIZ provides business consulting, tax and financial services. In certain jurisdictions, CBIZ CPAs operates under its previous name, Mayer Hoffman McCann P.C.

Job Description:

• Lead the end-to-end site administration and ensure best infrastructure, amenities, facilities and safety of our employees. You would be responsible for planning, executing and upkeep all the sites and office infrastructure, liaise with will landlord, vendor and other intermediaries for service standards, safety, security, resiliency, failover, BCP etc.
• Plan, execute and stabilise operations for new locations, ensure sites are ready for transitions/production. Create testing and pilot phase plans, RTB and other facility related requirements, licenses, documentation, audit, etc.
• Plan and Conduct fire drills other evacuation and safety dills and BCP Planning, periodic equipment checks, plan and remediate audits and RCSA.
• Lead the team and create processes for maintenance, replacement, cleaning, sanitation, safety measures, reporting, etc.
• Cross train the team and create backups for all the processes.
• You'd also be required to build, maintain the budget forecast for all the admin and facilities functions and report the actual expenses monthly.

Qualification and Experience:

• Graduate in any discipline with a minimum of 12 years of experience.
• Must have handled and have exposure to all facilities and administration functions like Real Estate management, F&B, Transport, Security, Logistics, etc. for a mid-to-large organization.
• Should have led new site builds and set up grounds up
• Exposure to Audit and compliances related to physical office management
• Ability to have manage vendor contracts and service assessments
• Good Reporting and Presentation Skills
• Must have handled operations for companies over 500 employees

Desired Skills:

• Exposure of setting up Admin functions for a Foreign Company in India
• Exposure of utilizing managed real estate as well as leased site build ups
• Competitive remuneration and benefits package:
• Insurance Benefits - Health Insurance cover for family include 2 parents, OPD & Term life Insurance
• Paid time off - Parental leaves (Maternity & Paternity leaves), Paid Leaves
• Work life Harmony - Hybrid work model
• Mobility Benefits - Relocation benefits and door to door transportation
• Retiral Benefits - Employee PF Contribution, Gratuity, Leave Encashment
• Once in a lifetime opportunity to set up offshore business for the 10th largest Financial Services and CPA firm in the US.
• Chance to work with a team of talented and passionate individuals who are committed to delivering high-quality work to our clients.
• The opportunity to thrive in a high-performance environment while contributing to the foundation of a new division.