Administration Assistant

Sapro; Pune District; On-site; INR 1,800,000 - 2,800,000; Full time

Job summary

BINDZ Consulting, based in Pune, seeks an experienced Facilities & Administration Lead to oversee end-to-end site operations, ensuring safe, functional workplaces with excellent service standards. You will plan and stabilise new site builds, manage vendors and budgets, ensure audit compliance, and lead a team handling maintenance, security, safety and daily operations for 500+ staff.

Strong collaboration with landlords and internal teams is essential.

Qualifications

• Graduate in any discipline with a minimum of 8 years of experience.
• Experience across facilities and administration: real estate, F&B, transport, security, and logistics.
• Led new site builds and setup from ground up.
• Exposure to audit and compliance for physical office management.
• Ability to manage vendor contracts and service assessments.
• Strong reporting and presentation skills.
• Experience in operations for companies with 500+ employees.

Responsibilities

• Manage end-to-end site administration and ensure optimal infrastructure, amenities, and safety.
• Plan, execute, and maintain all sites and office infrastructure; liaise with landlords and vendors.
• Ensure service standards, safety, security, resiliency, failover, and BCP.
• Plan and stabilize operations for new locations ready for transitions/production.
• Create testing and pilot phase plans, RTB, licenses, documentation, audits.
• Lead the team and create processes for maintenance, replacement, cleaning, sanitation, safety reporting.
• Cross-train the team and create backups for all processes.
• Build and maintain the budget forecast for admin and facilities; report expenses monthly.

Skills

Facilities management

Vendor management

Reporting & presentation

Audit & compliance

Site setup / new site builds

Budgeting & forecasting

Leadership

Security

Education

Graduate in any discipline

Job description

About BINDZ

BINDZ Consulting is an Accounting, Tax Advisory, Financial Services and Technology services company set up in association with CBIZ to set up and manage CBIZs offshore operations. BINDZ is a fully owned subsidiary of SAPRO USA.

BINDZ is redefining offshoring in financial consulting, with its unique Build-Operate -Transfer (BOT) model, it delivers tailored solutions that mitigate risks while optimizing performance. As the demand for Global Capability Centers (GCCs) in India grows, BINDZ provides specialized accounting, tax, audit support, technology and other financial services, making it an appealing alternative to traditional offshoring approaches.

India’s competitive advantages, including its depth of talent and strong educational foundation, strengthen BINDZ’s position in the global financial consulting landscape. With a focus on quality-driven delivery and direct client engagement, BINDZ is setting new standards in people-centric practices. Benefits such as flexible working hours, comprehensive family insurance, and transport allowances underline their commitment to employee well-being.

Our Services

At BINDZ, we offer a comprehensive suite of services designed to enhance business operations and drive growth:

• Assurance Services


• Tax Services


• Advisory Services


• Data & Technology Services


• Corporate Enablement Functions


• Technology

Our commitment to excellence ensures that our clients receive the highest quality service, tailored specifically to their business requirements.

Our Vision

BINDZ Consulting aims to expand its footprint both within India and globally. With plans to establish multiple locations across various geographies, we are dedicated to growing our capabilities and reaching to better serve our clients worldwide.

Join Us on Our Journey

As we continue to grow and expand our horizons, BINDZ Consulting remains committed to delivering exceptional service and value to our clients. We invite you to join us on this exciting journey and explore the possibilities that our expert team can offer.

Job Description:

• Managing the end-to-end site administration and ensure best infrastructure, amenities, facilities and


• safety of our employees. You would be responsible for planning, executing and upkeep all the sites and


• office infrastructure, liaise with will landlord, vendor and other intermediaries for service standards,


• safety, security, resiliency, failover, BCP etc.


• Plan, execute and stabilise operations for new locations, ensure sites are ready for transitions/production.


• Create testing and pilot phase plans, RTB and other facility related requirements, licenses, documentation, audit, etc.


• Plan and Conduct fire drills other evacuation and safety dills and BCP Planning, periodic equipment checks, plan and remediate audits and RCSA.


• Lead the team and create processes for maintenance, replacement, cleaning, sanitation, safety measures, reporting, etc.


• Cross train the team and create backups for all the processes.


• You’d also be required to build, maintain the budget forecast for all the admin and facilities functions and report the actual expenses monthly.

Qualification and Experience:

• Graduate in any discipline with a minimum of 8 years of experience.


• Must have handled and have exposure to all facilities and administration functions like Real Estate


• management, F&B, Transport, Security, Logistics, etc. for a mid-to-large organization.


• Should have led new site builds and set up grounds up.


• Exposure to Audit and compliances related to physical office management.


• Ability to have manage vendor contracts and service assessments.


• Good Reporting and Presentation Skills.


• Must have handled operations for companies over 500 employees