Manager - Administration

Birla Carbon; Chennai District; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

A leading international conglomerate seeks a Manager to oversee administrative operations. Responsibilities include managing daily activities, ensuring compliance across branches, and maintaining vendor relationships. The ideal candidate must possess strong project management skills and be adept in communication. You will handle procurement, maintenance, and vendor agreements to guarantee a smooth operation. This position is crucial for maintaining operational efficiency across various locations in India.

Qualifications

• Strong project management and organizational skills.
• Proficient in communication and stakeholder management.
• Ability to manage multiple tasks efficiently.

Responsibilities

• Ensure smooth functioning of day-to-day activities.
• Manage compliance and maintenance across branches.
• Engage suppliers for equipment installation.

Job description

At the Aditya Birla Group, our Corporate Vision is aligned and intricately woven with our People Vision.

Designation : Manager

Job Purpose

Fulfill the infra and admin related requirements of all departments, supervise the support services by ensuring right flow of communication at the right time and efficient use of available resources responsible for smooth operation of day to day activities.

Aditya Birla Money Ltd. (ABML) is a broking company dealing in equity, commodity and currency with a workforce of about 800 employees across multiple locations. The company operates in a highly regulated environment overseen by SEBI, RBI, AMFI, FMC, IRDA and other regulatory bodies.

Key Responsibilities

• Take care of smooth functioning of HO day to day activities (security, housekeeping, telecom, admin and infra needs).
• Manage maintenance, compliance, procurement, disposal, LL handling, rent management and agreement renewal for branches across India; analyze needs, execute transactions and obtain approvals.
• Identify pricing, supplier differentiation, and support capital/revenue expenditure decisions for items such as AC, office furniture, UPS, EPABX, fire extinguishers, etc.
• Implement resource optimization to reduce procurement and minimize budget requirements.
• Engage suppliers for equipment installation; monitor and renew maintenance contracts for all equipment nationwide.
• Ensure compliances for setting up and operating a new office, including license procurement, S&E registration, etc.; monitor branch visits.
• Maintain Master Maintenance records, store KYC documents, and retrieve them when needed.
• Support onboarding, exit, PE, MIS, statutory compliance, salary, reimbursement processes.

Key Challenges

• Engage and maintain positive relationships with internal and external vendors; manage contracts for timely procurement at favourable terms.
• Supervise housekeeping, infrastructure management, facilities planning, fire extinguisher AMC, security and resource utilisation.
• Ensure optimal work environment (telephone connectivity, power supply, basic amenities) during extreme weather conditions.
• Provide workspace data to central team.
• Handle branding related tasks.

Key Result Areas

• Prepare MIS reports for Lease Agreements, Monthly rentals, FMRE details, PM reports, Provision reports, Branch petty cash expense, HO Access Control MIS floor-wise.
• Track Capital and Operational Expenditure utilisation.
• Track Asset addition, deletion, and shifting.
• Coordinate with branches and vendors to address issues and fulfill requirements.
• Ensure all facilities (telephones, EPABX, UPS, inverters) are fully functional; maintain vendor agreements and process payments.