Looking For Office Administration Executive

Aristocrat It Solutions Pvt Ltd; Chennai; In loco; INR 300.000 - 420.000; Tempo pieno

Descrizione del lavoro

Aristocrat It Solutions Pvt Ltd in India seeks an Office Administration Executive to coordinate projects, support the founder, and manage day-to-day business operations. The role requires at least 1 year of experience and a Graduate degree.

You will handle scheduling, correspondence, procurement, onboarding, and office processes while maintaining confidentiality and efficient workflow. Fluency in English is essential and familiarity with productivity tools is expected.

Competenze

• Strong written and spoken English is essential.
• Proficiency in Word, Excel, PowerPoint, Google Workspace and task trackers.
• Ability to manage multiple assignments independently and communicate delays clearly.
• Comfort using AI productivity tools responsibly, while verifying outputs.

Mansioni

• Coordinate projects, maintain trackers with owners, milestones, deadlines, risks and actions.
• Record decisions and meeting minutes; assign follow-ups and escalate delays.
• Support founder with calendar, travel administration and professional correspondence.
• Assist business operations including procurement, invoicing and onboarding processes.

Conoscenze

Strong English (written & spoken)

Word

Excel

PowerPoint

Google Workspace

Task trackers

AI productivity tools

Formazione

Graduate

Strumenti

Word

Excel

PowerPoint

Google Workspace

Task trackers

AI productivity tools

Descrizione del lavoro

Key Responsibilities

Project coordination Maintain project trackers with owners, milestones, deadlines, risks and next actions across concurrent initiatives. Record decisions and meeting minutes, assign follow-ups and escape delays before they affect delivery. Coordinate with engineers, vendors, customers, consultants and external partners to obtain timely updates. Compile concise weekly reports showing completed work, pending decisions and blockers.

Founder and office support

Organise the Founder's calendar, appointments, agendas, travel-related administration and priority lists. Draft professional correspondence, internal notes, presentations and business documents. Maintain confidential digital records, contact lists and a searchable filing system. Track commitments made to customers, suppliers and collaborators until closure.

Business operations

Collect vendor quotations and coordinate procurement, invoices, expense tracking and payment follow-ups. Maintain operational checklists, simple budgets, approval records and standard procedures. Support recruitment coordination, onboarding paperwork and everyday office administration.

Required Skills and Preferred Background

Strong written and spoken English, professional judgement and discretion. Good command of Word, Excel, PowerPoint, Google Workspace and task trackers. Ability to manage several assignments independently and communicate delays clearly. Comfort using AI productivity tools responsibly, while checking important outputs. A degree in business, engineering, management or a related area is preferred; relevant practical experience is valued.

How Performance Will Be Assessed

Project trackers and decision logs are accurate and current. Assigned follow-ups close on time, with fewer avoidable bottlenecks. The Founder receives a dependable weekly status summary and clear escalation of urgent matters.

Application and Interview Process

• Experience

  1 Years

• No. of Openings

  1

• Education

  Graduate

• Role

  Office Administration Executive

• Industry Type

  Recruitment Consulting / Staffing Services

• Gender

  [ Male / Female ]

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office

• Face Interview Location

  Avanippur , mettu street , tindivanam